Trinity Employment Specialists is hiring: Payroll / HR in Tulsa

Payroll Specialist

Monday thru Friday

8am to 5pm

$19-$21hr

POSITION SUMMARY:

Working under minimal supervision, the Payroll Specialist is primarily responsible for assisting with all payroll processes including the management of employee data, accuracy of timesheets, computing wages, paying employees on time, depositing and reporting employment taxes by due dates. The Payroll Specialist will also help support some functions of other Finance Department teams including requisition entry and record keeping.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

The following functions represent the majority of the duties performed by the position but is not meant to be all-inclusive or prevent other duties from being assigned when necessary.

ESSENTIAL JOB FUNCTIONS (100% of Time):

1. Assists with processing monthly payroll for about 350+ employees in accordance with payroll policies/procedures, employment policies and federal/state regulations.

2. Tracks and deducts garnishments and all other special payroll deductions.

3. Reviews and ensures accuracy of approved timesheets.

4. Ensures that payroll receives all necessary documents, additional timesheets and any other reports for the pay period.

5. Reviews changes or new hires’ direct deposits and W4s and updates benefit changes on appropriate spreadsheets.

6. Assists with issuing and filing Form W-2 (Wage and Tax Statement), Form 941 (Employer’s Quarterly Federal Tax Return) and other forms as required.

7. Assists with the coordination between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data.

8. Scan and file monthly payroll documents

9. Run quarterly reports and attach backup documents for review.

10. Maintains complete confidentiality of all payroll records and reports.

11. Assists Accounting and Purchasing teams with record keeping

12. Encumber travel requisitions in Microix.

13. Assists Chief Financial Officer and Senior Accountant on special projects as needed.

14. Completes required training in support of duties and responsibilities of this position.

15. Other duties as assigned including those required to fulfill activities in support of public health emergency operations.

QUALIFICATIONS/SPECIFICATIONS:

Education: Bachelor’s degree in accounting, business administration or finance or related field preferred.

Experience: Three or more years of payroll experience required strong preference for experience in an organization with 350+ employees. Must be knowledgeable of government regulations affecting payroll procedures; federal and governmental reporting; and insurance programming.

Knowledge and skills:

• Understanding of employment and payroll taxes.

• Working knowledge of payroll best practices as well as federal and state payroll regulations.

• Proficient in MS Word, Excel and Outlook, 10-key calculator by touch and data entry.

• Accurate and meticulous in data entry.

• Ability to deal sensitively with confidential information and behave ethically.

• Strong interpersonal (verbal and written) communication skills to effectively provide quality service to both internal and external customers.

• Ability to communicate with various levels of management and maintain a high degree of professionalism.

• Good organizational and time-management skills.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers.

• Highly detail-oriented and excellent proofreading skills.

• Strong problem solving, analytical and organizational skills

• Follow oral and written directions and work effectively with others.

• Composition of clear, concise correspondence and documents.

• Work as part of a team to contribute to common goals.

#BA

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* Directly supervise and coordinate the activities of clerical and administrative support workers.
* Supervise the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
* Resolve customer complaints or answer customers' questions regarding policies and procedures.
* Provide employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputes.
* Review records or reports pertaining to activities such as production, payroll, or shipping to verify details, monitor work activities, or evaluate performance.
* Discuss job performance problems with employees to identify causes and issues and to work on resolving problems.
* Prepare and issue work schedules, deadlines, and duty assignments for office or administrative staff.
* Recruit, interview, and select employees.
* Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action.
* Interpret and communicate work procedures and company policies to staff.
* Train or instruct employees in job duties or company policies or arrange for training to be provided.
* Research, compile, and prepare reports, manuals, correspondence, or other information required by management or governmental agencies.
* Implement corporate or departmental policies, procedures, and service standards in conjunction with management.
* Compute figures such as balances, totals, or commissions.
* Coordinate activities with other supervisory personnel or with other work units or departments.
* Participate in the work of subordinates to facilitate productivity or to overcome difficult aspects of work.
* Make recommendations to management concerning such issues as staffing decisions or procedural changes.
* Develop or update procedures, policies, or standards.
* Maintain records pertaining to inventory, personnel, orders, supplies, or machine maintenance.
* Consult with managers or other personnel to resolve problems in areas such as equipment performance, output quality, or work schedules.
* Develop work schedules according to budgets and workloads.
* Analyze financial activities of establishments or departments and provide input into budget planning and preparation processes.
* Design, implement, or evaluate staff training and development programs, customer service initiatives, or performance measurement criteria.
* Keep informed of provisions of labor-management agreements and their effects on departmental operations.
* Discuss work problems or grievances with union representatives.
* Coordinate or perform activities associated with shipping, receiving, distribution, or transportation.
* Monitor inventory levels and requisition or purchase supplies as needed.
* Plan for or coordinate office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, or security services.
* Arrange for necessary maintenance or repair work.
* Plan layouts of stockrooms, warehouses, or other storage areas, considering turnover, size, weight, or related factors pertaining to items stored.