Payroll & HR Assistant Job at Flint & Genesee Group in Flint

Description:

Position Summary:

Process all payroll and related functions and assist with monitoring of human resources programs and policies. Ensures compliance with federal and state laws and regulations.

Principal Duties and Responsibilities:

Payroll

• Process BI-weekly payroll
• Manage employee records in Paylocity and Sage systems
• Post payroll into Sage
• Pay employee benefits and maintain employee benefit accounts
• Track, verify, and maintain all employee benefits earnings and deductions; including 401K, health care, health savings, phone allowances, auto allowances, AFLAC, donations, and Miscellaneous
• Post employee benefit payments and tax and payroll processing payments in Sage
• Work with staff to submit timesheets bi-weekly
• Manage timesheet manager approvals
• Review and verify all timesheets for accuracy, approvals, PTO, and coding of hours/departments according to applicable budgets
• Review new hire paperwork and set up in payroll and accounting system
• Train new staff on submitting or approving timesheets if applicable
• Respond and process all garnishments, child support, chapter 13, and related paperwork requests or deductions
• Maintain all salary and hourly rates in all applicable systems
• Create and process bonus payrolls as requested by management
• Maintain and electronically file all employee payroll records and documents
• Respond to all payroll related calls

Human Resources

• Recruitment: Internal/external posting, interviews/assessments, reference and background checks, employment letter presentation, and orientation.
• Employee Benefits: Assists with orientation/enrollment meetings, respond to inquiries from employees on plan benefits; disseminate plan communication/updates.
• Staff Development/Work Plans: Organize professional development for staff.
• Organizational policies and procedures: Maintain and update employee handbook, policies, and procedures.
• Personnel and Medical File maintenance: Maintain all appropriate documentation in personnel and medical files for current and former employees; respond to external requests for employee employment information.
• Separations: Handle Separation checklist and paperwork; Assists in the exit process.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Assists in maintaining company organization charts.
• Disseminates to communication regarding Staff publications, postings and staff meetings

Support to Other departments as Impacted

• Assist the Finance Director and CFO in any financial matter
• Assistant to the Executive Director of Human Resources
• Assist with Audit Preparation

Requirements:

Minimum Qualifications and Skills:

• An Associate’s degree in Business, Accounting, or Human Resources
• A minimum of 2 years work experience required
• Able to manage multiple priorities, detail-oriented, with a strong work ethic
• Must be flexible, dependable, and stable. Must be able to handle a high stress environment and still interact appropriately;
• Knowledge of PDF Editor, Microsoft Office, including Word, Excel, and PowerPoint
• Ability to communicate clearly orally and in writing.
• Ability to collect information, establish facts, draw conclusions and formulate recommendations.
• Good time management skills with the ability to handle multiple tasks and prioritize them appropriately in a dynamic environment.