Administration & HR Director Job at California Environmental Voters in Oakland

Employment Type: Full-Time; Exempt

Wage: A competitive annual salary of $135,000 - $160,000 base pay depending on experience

Department: Administration

Reports To: Executive Director

Position Location: Bay Area, Fresno, Los Angeles, Sacramento, or Riverside

Work Schedule: Four Day Work Week: Two (2) days in office, two (2) days remote. However, there may be certain circumstances, like pressing deadlines or peak business periods, where it becomes necessary for the organization to temporarily switch to a five-day work week.

Vaccine Policy: We require all staff to be fully vaccinated

California Environmental Voters (EnviroVoters) and EnviroVoters Education Fund, are excited to launch a search for an Administration & HR Director to join our dynamic, fun, and high-performing team!

Reporting to the Executive Director (ED), the Administration & HR Director (Director) partners closely with the Senior Leadership Team to implement EnviroVoters’s strategic operational and cultural initiatives in alignment with organizational opportunities and challenges. The Director also works to foster deep engagement, learning, collaboration, and planning with EnviroVoters staff and board members and to resolve day-to-day operational issues before they reach the ED and CEO. The right candidate will be a values-driven and process-minded leader with experience developing an inspired culture focused on equity, collaboration, and continuous improvement among a group of diverse, talented individuals. This is ultimately a role that drives internal operations to ensure that each team member can thrive. The role requires significant independence & initiative, analytical skills, strong relationship & trust building, ample people and project management experience, flexibility, agility, emotional intelligence, and discretion.

Supervisory: Oversees a growing team of six (6) including managing contractors, and the Deputy Director of Administration & HR, Executive Assistant (CEO), and Executive Assistant (ED) as direct reports.

WHO WE ARE

We believe this moment requires transformative change.

The climate crisis is here. And Black, Indigenous and people of color have been bearing the burden of our pollution-based economy for generations. We have the solutions to stop climate change, but we lack the political will to do it at the rate and scale that’s needed.

EnviroVoters is building the political power to solve the climate crisis, advance justice, and create a global roadmap for action. To protect our water, land, air, and our most vulnerable communities, we organize voters, elect and train candidates, and hold lawmakers accountable for bold policy change.

We won’t stop until we have resilient, healthy, thriving communities, with a democracy and economy that are just and sustainable for all.

RESPONSIBILITIES

The Administration & HR Director plays a critical role in implementing innovative strategies to develop the organization’s culture and maintain HR processes, including oversight of administration, human resources, internal operations (including IT and facilities), executive leadership, and org development.

• Responsible for helping to design and implement staff and board planning processes and retreats, training, and development, supporting systems to track and monitor progress on goals.
• Serve as the key resource and representative of the Human Resources department, exercising leadership, subject matter expertise, and sound judgment in areas such as benefits, compliance, culture building, recruitment and onboarding, policy and procedure development, and more.
• Oversees core internal functions such as comprehensive staff performance reviews and work plans, functional and effective IT and facilities services, clear and robust recruitment to retain a highly qualified and diverse staff, as well as onboarding, professional development, and offboarding processes, all with an eye for improvement, efficiency, and increased security.
• Develop and oversee the recurring All-Staff and Senior Leadership Team (SLT) meetings, engagement, and retreats, and staff management trainings. Serve as the SLT liaison to the staff Non-Managers Cohort, and partner with other departments in specific areas.
• Staff the Board Governance committee, serving as a key liaison on board operations.
• Sustain an inclusive workplace that fosters transparency and trust, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
• Work with the entire staff to ensure EnviroVoters’s internal culture, policies, and practices align with its core values of Courage, Equity, Impact, Integrity, Learning, and Compassion.
• Consistently refine and improve policies and practices to steward growth. Effectively communicate and explain new internal directives, policies, or procedures to senior management, and for regular updates and major developments, communicate clearly and effectively with entire EnviroVoters staff to explain changes, answer questions, and maintain morale.
• Work with the CEO, ED, and all staff to center equity in our work while bridging regional operations across the state; Lead the ongoing implementation of our strategic initiative on advancing Justice and Equity (JE), direct and work with the JE committee and relevant board committees to create and expand equity-based projects and initiatives.
• Support the CEO by managing the Executive Assistant (CEO) in relevant Boards of Director engagement and coordination, meetings and retreat production, development, and planning.
• Support the Executive Director by managing the Executive Assistant (ED) in operational and programmatic project management, development, and planning.
• Establish quantitative and qualitative metrics and standards by which EnviroVoters’s efficiency and effectiveness can be evaluated; identify opportunities for improvement.
• Work across with the Finance department to maintain and improve upon internal administrative controls and processes, pertaining but not limited to staff expenditure requests and reimbursements, insurance renewals, and Federal and State compliance measures.

MUST HAVES

To be successful in this job, you must possess the following qualities and experience:

• Experience and expertise in key nonprofit organizational functions, including human resources, organizational administration and operations, project management, staff supervision and development, board governance, and leading key internal strategic initiatives.
• Strong record of leading key organizational operations and teams with a targeted focus on continuous improvement and justice & equity.
• Experience working directly with boards of directors.
• Exceptional relationship-building and interpersonal communication (written and verbal) skills, preferably with intergenerational audiences and diverse levels of professional experience.
• Excellent judgment and creative problem-solving skills including negotiation and mediation.
• Proven ability to juggle priorities, meet deadlines, and follow projects through to completion.
• Collaborative and proactive with passion for and strong understanding of EnviroVoters’s mission.

WHAT ELSE YOU SHOULD KNOW

This is an outstanding opportunity for a highly motivated professional to assume a pivotal role in this highly respected organization. California Environmental Voters offers competitive salaries and a generous benefits package, including a 4-Day Work Week (4DWW) policy, 12 days of PTO (3 weeks equivalent given the 4DWW) and 12 Federal and State holidays, plus a paid week off at the end of the year, 5 days of bereavement leave, health and dental benefits, section 125 plan, a 401(k)-retirement program with up to 3% employer match; flexible spending account (FSA) for health care expenses; subsidized commuter program; and optional life insurance.

EnviroVoters and EnviroVoters Ed Fund has a deep commitment to equity and fostering a culture of inclusion. EnviroVoters invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our organization.

As part of this commitment, we will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process and to perform essential job functions, please contact envirovotersjobs@envirovoters.org.

As part of this commitment, we will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process and to perform essential job functions, please contact envirovotersjobs@envirovoters.org.

We are an equal opportunity employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, generous benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.