HR Generalist/Senior HR Generalist Job at University of Colorado in Boulder

HR Generalist/Senior HR Generalist Requisition Number: 60861 Location: Boulder Colorado Employment Type: University Staff Schedule: Full Time Posting Close Date: 06-Jan-2025 Date Posted: Job Summary The College of Engineering and Applied Science (CEAS) Dean's Office is accepting applications for a HR Generalist/ Senior HR Generalist to join the Human Resources Team! This role provides operational support and guidance to all CEAS departments and programs and is responsible for ensuring the overall operational effectiveness and efficiency of the college's HR processes. CEAS is comprised of more than 20 departments, programs, and centers; over 400 faculty, and 300 non-faculty employees and growing. This role will divide work among 2 additional peers to serve as an operational and strategic HR business partner to the CEAS classified and university staff, graduate students, and non-tenured faculty. It will provide operational excellence, guidance, advice, training, and direct assistance to assigned leadership and HR Liaisons across the college. The HR Generalist will report to the Senior Manager/Director of Engineering HR Operations, and organize efforts between the Dean's Office HR team and HR Liaisons throughout the college. The Assistant Dean for Organizational Development, Culture and Equity leads this department. This position will be responsible for supporting the full HR lifecycle for faculty and staff, from recruitment, hiring, offer letters, onboarding, and performance management, to HR operations training, employee relations support, leave management administration, separations, offboarding, and retirements while ensuring compliance with college, university and state policies and procedures. This role will have an assigned client group that may include departments, programs, student employees, and employees reporting to the CEAS Dean's office. In addition to the responsibilities outlined above for the HR Generalist, the Sr. HR Generalist will be expected to demonstrate greater independent problem-solving acuity and lead projects to improve HR operations efficiency within the team and across the college. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We Are Founded in 1893, the College of Engineering and Applied Science at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs. The college's mission is to generate new knowledge in engineering and related fields, and to equip students from a diverse set of backgrounds to become leaders and citizens responsible for the betterment of individuals and society. Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning and global society. What Your Key Responsibilities Will Be Hiring Process/Position Management: Pre-employment: Ensures all necessary paperwork and personnel actions are completed and processed promptly (i.e., offer letters, background checks, payroll and benefits, etc.) Tracks positions from initial request from hiring manager to first day on the job. Posting Process: Confirms appropriate funding and approvals pre-posting. Reviews and advises on position descriptions and updates. Provides interpretation of college, university, and state guidelines and policies related to recruitment and selection practices for hiring managers. Analyzes compensation for internal equity and compliance with state regulations. Recruitment Process: Serves on all Dean's Office and unit recruitment committees as requested. Assists departments with the best recruiting practices and compliance. Supports diversity initiatives and provides advice on outreach efforts. Provides feedback on these processes to CU-Boulder Hiring & Position Management. Advises units on appropriate appointments and headcount for faculty, staff, researchers, temps, and student roles. Verifies that signed offer letters are completed and housed in personnel files. Collaborates with hiring manager on all new hire onboarding such as office set-up and first-week itinerary. Regarding instructional and research faculty: Leads and maintains position descriptions and placements for job ads and provides support for program faculty searches. Onboarding/Offboarding Process: Provides new staff with relocation assistance information to ensure a smooth transition to Colorado. Provides guidance and develops Standard Operating Procedures (SOPs) to CEAS departmental HR liaisons regarding onboarding processes (i.e., offer letters, first-week itinerary, the time off system, etc.). Collaborates with hiring manager to ensure timely office set-up. Conducts exit surveys and processes resignations; provide exit interview analysis to identify themes affecting stages of life-cycle employee experience and retention efforts. Compensation: Conducts compensation analyses for all outgoing offers of employment. Regularly liaises with CU Boulder Position Management to maintain salary equity and make compensation and leveling recommendations. Educates HR Liaisons and hiring managers on nuances of compensation and fielding counteroffers. Provides ongoing compensation analyses for promotions and adjustments in conjunction with Central HR/Position Management. Other Processes: Works in collaboration with the college HR liaisons and other campus partners to improve and align college-wide process and/or policies. Provides campus and HCM system access information, as needed. Serves as liaison with campus HR centers of excellence, as needed; represents the college at various campus-wide and college meetings, as requested by HR senior leadership. Performance Management, Engagement, Learning, and Employee Relations: Performance Management: Collaborates with hiring managers to be responsible for performance review and SMART goal-setting process from new staff to existing personnel, ensuring that all staff are reviewed on time, receive thoughtful evaluations, and are given effective feedback, coaching sessions, and annual evaluations. Coordinates and communicates annual timelines and processes; ensures assigned groups are trained and have access to support teams. Ensures performance goals and objectives are in place for all new staff personnel. Engagement: Facilitates and supports quarterly CEAS staff new hire orientation on rotation with CEAS HR Generalists. Supports HR actions regarding outcome of engagement and culture surveys. Engages in formal new staff check-ins for CEAS staff twice in their first year of employment. Routinely serves as operational point person for all HR inquiries/issues among CEAS staff. Conducts staff stay interviews, check-ins, and employee activities to ensure support of a healthy workforce. Learning: Hosts HR learning and training activities for CEAS as needed, from HR liaison learning hours to HR operational training. Supports learning initiatives developed by senior HR leadership as needed. Employee Relations: Liaises with CEAS unit leaders, HR partners, campus Human Resources, Office of Faculty Affairs (OFA), Office of Institutional Equity and Compliance (OIEC), Student Employment, Risk Management, Provost's Office and Employee Relations to collaborate with, address and resolve personnel issues that arise. Supports senior HR leadership, CEAS HR and Faculty Advancement in evaluating personnel action requests for classified staff, university staff, and faculty. Supports documentation write-ups involving corrective actions and takes action, working with University Human Resources, OFA, and Legal, to document and protect the college regarding actions up to and including termination. Performs offboarding and collection of employee belongings. HR Administration, and Special Projects: File Maintenance: Manages CEAS HR shared drive for faculty and staff repositories for approved templates, applications, documents, policies, tracking sheets, and employee electronic files. Reviews university record retention policies to ensure compliance with HR files. Manages program faculty employment records including but not limited to offer letters, research faculty checklists, performance evaluations, faculty sabbaticals, post-tenure reviews, retirements, resignations, etc. HR Administration: Collaborates with the CEAS Finance Team to ensure all faculty new hires, appointment adjustments, and end of appointments are entered into HCM and correctly compensated. Monitors leave usage and ensures proper accounting and compliance (e.g. paid and unpaid leaves, faculty parental leave, etc.), working directly with CEAS HR, Employee Relations and the Office of Faculty Affairs. Completes leave reconciliations/audits as needed to ensure accurate leave accruals. Completes and/or contributes to the completion and maintenance of the annual Staff Census of all CEAS staff. Other HR Duties: Serves as back-up to the Sr. Director of Human Resources during planned absences or as needed. Assists with keeping policies and procedures on the CEAS website updated. Serves as back-up for conducting monthly Sexual Harassment & Discrimination training audits and ensuring college compliance as needed. Represents the college at various campus-wide and college meetings, as requested by Sr. HR leadership. Provides other duties and leads special projects as needed. For the Sr. HR Generalist: Additional responsibilities may include taking a lead role on projects, and presentations, and creating/finalizing standard operating procedures for HR Operations. What You Should Know This position may be eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy (https://www.colorado.edu/engineering-facultystaff/rules-policies/college-hybrid-work-policy) . A typical schedule is Monday - Friday, 8am - 5pm, with a minimum of 3 days a week working on-campus. What We Can Offer The starting salary range for the HR Generalist is $60,000 - $67,000 annually. The starting salary range for the Senior HR Generalist is $68,000 - $75,000 annually. Relocation assistance is available within department guidelines. Benefits The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) . Be Statements Be authentic. Be supportive. Be Boulder. What We Require HR Generalist: Bachelor's degree from an accredited college or university. One year of related experience. Senior HR Generalist: Bachelor's degree from an accredited college or university. Three years of related professional experience. Including experience managing human and organizational needs, or experience with employment-related processes and procedures across the full HR life-cycle. Equivalent combination of education and experience may substitute. What You Will Need Demonstrated ability to effectively communicate verbally and in writing, informally and formally. Ability to handle multiple tasks at once, and balance interruptions. Strong attention to detail and accuracy. Critical thinking and problem-solving skills. Proficiency in Microsoft applications, including Word and Excel. Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world. Initiative to learn new tools and systems with a learning mentality. Demonstrated ability in effective verbal and written communication. Project Management skills (for Sr. Generalist). Special Instructions To apply, please submit the following materials: A current resume. A cover letter that briefly describes how your background and experience align with this position. We may request references at a later time. Please apply by January 6, 2025 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (https://www.colorado.edu/jobs/) . In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. To apply, visit https://jobs.colorado.edu/jobs/JobDetail/HR-Generalist-Senior-HR-Generalist/60861 (https://apptrkr.com/5863622) Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/) jeid-7810f12641ea5d4b834c88639f06f029 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.