Office Manager/HR Admin Job at Crete Professionals Alliance in Tampa
Crete Professionals Alliance, Tampa, FL, US
Job Description
Founded in June 2023, Crete Professionals Alliance (Crete PA) aims to drive growth across accounting and professional service firms in the United States. Our initial venture in August 2023 involved acquiring a majority interest in the non-attest assets of a top 300 US-based national firm, positioning us alongside the top 100 US accounting firms based on cumulative revenue. With over ten partner firms, several deals under LOI, and substantial committed capital, Crete PA is poised to shortly become equivalent to a top 40 firm in terms of aggregate revenue, with ambitions to expand into a multi-country platform. Supported by ZBS Partners, a firm managing over $500 million in assets, and led by co-founders experienced in developing multi-industry platforms, Crete PA partners with local firms to enhance their independence while boosting their revenue and profitability.
Crete Professionals Alliance is a dynamic and growing company that thrives on fostering an inclusive and innovative workplace. We are looking for a detail-oriented, proactive, and versatile professional to join our team as an Office Manager/HR Admin. This multi-faceted role will involve overseeing office operations, assisting with HR functions, and handling recruitment efforts for internal roles to ensure we attract top talent and maintain an efficient, productive work environment.
Position Overview
The Office Manager/HR Admin will be responsible for managing day-to-day office operations, supporting HR administrative functions, and assisting with recruiting efforts. The ideal candidate will be organized, adaptable, and possess strong interpersonal and communication skills to coordinate across various teams and departments.
Key Responsibilities:
Office Management:
Oversee the daily operations of the office, ensuring a clean, safe, and efficient work environment.
Manage office and kitchen supplies and inventory, and coordinate maintenance or repair services as needed.
Liaise with building management for facility-related issues and ensure compliance with office policies.
Manage key fobs, parking pass, and other access items for new hires.
Organize and maintain office schedules, meetings, and events.
Make reservations, coordinate meetings, lunches, and travel for Senior Leadership Team.
Human Resources Administration:
Assist with the onboarding process for new employees.
Assist Director, HR with Learning & Development and Performance Management activities and tracking.
Assist with maintenance of employee records, ensuring all HR documentation is compliant and up-to-date.
Assist with HR inbox inquiries.
Assist with expense reporting.
Recruiting and Talent Acquisition:
Collaborate with hiring managers to understand staffing needs and job requirements.
Post job openings on various job boards and social media platforms.
Review resumes, screen candidates, and schedule interviews and ensure a positive candidate experience.
Assist in the preparation of offer letters for new hires.
Skills & Qualifications:
Proven experience in office management, HR administration, and recruiting.
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software (e.g., UKG, ADP, BambooHR, etc.).
Ability to maintain confidentiality and handle sensitive information with discretion.
Knowledge of employment laws and HR best practices.
Self-motivated with the ability to work independently and as part of a team.
Ability to thrive in a hybrid work environment and manage responsibilities across remote and in-office settings.
Education & Experience:
3+ years of experience in office management and HR or recruiting roles.
Certification in HR (e.g., SHRM-CP, PHR) is a plus.
Work Location:
Work location is 3-4 days per week in-office and 1-2 days per week remote
This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration. We offer flexibility in managing your schedule to maintain a healthy work-life balance while meeting business needs.
We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $60,000–$75,000 annually, commensurate with experience and qualifications.
In addition to a rewarding career, we provide a robust benefits package, including:
Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
Company-Paid Life and Long-Term Disability Insurance
Ancillary Benefits such as supplemental life insurance and short-term disability options
Classic Safe Harbor 401(k) Plan with employer contributions
Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning
We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!
Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.
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