Executive Assistant Job at Robert Half in Alexandria

CEO and COO of a consulting firm in Alexandria, VA is looking to hire a permanent Executive Assistant.

Executive Assistant

The Executive Assistant serves as the in-office presence, providing comprehensive administrative and executive support to the CEO and COO while managing office operations. This role is fully on-site and requires exceptional organizational skills, professionalism, and the ability to handle confidential information. The Executive Assistant is proactive, resourceful, and capable of managing tasks with minimal supervision in a dynamic environment.

Key Responsibilities

• Serve as the primary in-office representative, managing the front desk and greeting visitors.
• Handle incoming calls, mail, and packages professionally and efficiently.
• Maintain common office areas, inventory, and supplies to ensure smooth daily operations.
• Coordinate with and escort vendors as needed.
• Manage calendars for the CEO and COO, including scheduling meetings, coordinating appointments, and ensuring seamless transitions between commitments.
• Proactively identify and resolve scheduling conflicts, keeping executive priorities and preparation needs in mind.
• Coordinate travel arrangements, prepare expense reports, and maintain accurate contact information for executives.
• Act as the central point of coordination for meetings and events involving the CEO, ensuring clear communication and efficiency.
• Facilitate onboarding processes for new hires, including preparing materials, arranging workspace and equipment, and delivering orientation sessions.
• Assist with offboarding by archiving employee information and managing transitions.
• Oversee the annual company holiday card and client appreciation initiatives, including maintaining mailing lists, coordinating card selection, and managing gift distribution.
• Support planning and logistics for internal and client-facing events, ensuring attention to detail.

- Bachelor’s degree or equivalent experience.

- Experience with managing Executives calendars

- Quality experience with facilitating virtual meetings

- Outstanding organizational skills, ability to multitask, an eye for detail and previous project management experience

- Excellent oral and written communication skills.

- A high level of proficiency in Microsoft Access, Outlook and Word required. Skill in PowerPoint a plus.

- Experience working in consulting, health policy, finance, or law firms would be a plus.

This is a great opportunity for you to take your career to the next level by directly supporting senior management in a dynamic firm with competitive compensation! If you are a self-starter who is passionate about growing your career as an Executive Assistant in a quality environment, we would love to hear from you! Please feel free to reach out to Alex Walker on LinkedIn as well! .