Robert Half is hiring: Executive Assistant in Glenview

Seeking a highly motivated and energetic EA/PA to work alongside a busy CEO in the farming industry. This position is full time and will work under a hybrid model and will be a combination of remote work, in person meetings in North Chicago area, and, on occasion day-trip to Iowa during farming season. In addition to EA/PA responsibilities the ideal candidate would also be able to work with the CEO and his various teams, marketing and HR.

Qualifications

• The ideal candidate will be adept at multitasking, possess exceptional communication skills, and demonstrate a keen ability to anticipate needs and solve problems efficiently
• Minimum 2 years of experience as an executive assistant and personal assistant
• Four- year degree preferred
• Provide tech support-updating apps and computer software
• Exceptional organizational and time-management skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software used by the operation.
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• High level of discretion and integrity

Responsibilities

• Seeking a highly organized and proactive Executive and Personal Assistant to serve as a partner to the CEO
• Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel arrangements
• Prepare and organize documents, presentations, and reports for meetings. Build agendas for weekly internal meetings with CFO, COO.
• Create digital files of meeting notes and keep lists of outstanding items that need the CEO’s attention
• Conduct research and compile information for decision-making processes
• Act as a liaison between the executive and internal/external stakeholders
• Handle confidential information with discretion and professionalism
• Assist with personal errands and making appointments as needed
• Assist in planning and organizing annual employee events with other team members
• Screen and respond to phone calls, emails, and other correspondence
• Track expenses and send receipts to accounting
• Work with CEO on sorting resume and identifying talent; setting up interviews as needed.
• Basic HR skills a plus: assisting new employees with paperwork remotely.