Executive Assistant Job at Robert Half in Austin

We are seeking an Executive Assistant based in Austin, Texas, for a contract-to-hire employment opportunity. The role is set within the financial industry, offering the chance to work in a fast-paced environment. The Executive Assistant will have the responsibility of undertaking administrative tasks, assisting with travel arrangements, and coordinating team schedules.

Responsibilities:

• Coordinate and manage calendars, ensuring all appointments and meetings are up-to-date

• Assist with domestic travel arrangements as necessary

• Take an active role in scheduling and coordinating meetings, both internal and external

• Manage and maintain accurate data entry, ensuring all customer records are up-to-date

• Provide support in administrative tasks to ensure the smooth running of the team

• Offer assistance in setting up conference calls and meetings, including Zoom setup

• Handle light expense reporting duties

• Help with the management of email communications within the team

• Collaborate with a team of 6, providing necessary administrative support

• Utilize skills such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence for effective job performance.

• Must possess proficiency in ADP - Financial Services

• Expertise in using Cisco Webex Meetings for hosting and managing virtual meetings

• Experience with Concur for travel and expense management

• Familiarity with CRM tools for customer relationship management

• Knowledge of Kronos Timekeeping System for managing employee time and attendance

• Ability to use About Time for mobile time tracking

• Proficient in Calendar Management for scheduling and organizing meetings and appointments

• Excellent Communication skills for effective internal and external correspondence

• Experience in managing Conference Calls for team meetings and client discussions

• Strong Correspondence skills for professional written communication