Andalusia Development Company
Andalusia Development Company is hiring: Executive Assistant in Irvine
Andalusia Development Company, Irvine, CA, United States, 92697
Description
Are you highly organized, detail-oriented, and passionate about providing top-notch customer service with impeccable follow-through? If so, we're looking for someone like you to join our dynamic real estate team!
Does this describe you?
As our Real Estate Executive Assistant, you'll be the backbone of our operations, providing comprehensive administrative support to our real estate team.
In this role, you'll:
Why Join Us?
We offer a collaborative and rewarding work environment where your skills and enthusiasm will directly contribute to the team's success.
Responsibilities
•Report incoming information like phone calls, messages, memos, and emails to an executive
•Perform basic bookkeeping duties
•Support an executive with meeting preparation and take minutes
•Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
•Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
Qualifications
•Proven experience in real estate office administration or a similar role.
•Exceptional organization and time management skills.
•Proficiency in office software (e.g., Microsoft Office, Google Workspace).
•Strong interpersonal skills with a customer-first mindset.
•High attention to detail and ability to multitask in a fast-paced environment.
•Must be comfortable using Microsoft Office
•Excellent communication skills, time management skills, interpersonal skills, and organizational skills
•Experience handling confidential information and adhering to strict deadlines
•Possess a high school diploma, G.E.D. or equivalent
•2 or more years as an assistant, executive assistant, or in a position performing supportive duties
Are you highly organized, detail-oriented, and passionate about providing top-notch customer service with impeccable follow-through? If so, we're looking for someone like you to join our dynamic real estate team!
Does this describe you?
- Enthusiastic and Honest: You bring energy, integrity, and positivity to everything you do.
- Accountable and Detail-Oriented: You excel at staying structured, organized, and laser-focused on the finer details.
- Excellent Communicator: You have strong social skills, high emotional intelligence (EQ), and thrive in-person, over email, or by phone.
- Real Estate Experience: You're familiar with office administration and have a background in real estate.
- Self-Starter with Follow-Through: You take initiative, complete tasks efficiently, and protect the team, company, and brand with a sharp eye for detail.
As our Real Estate Executive Assistant, you'll be the backbone of our operations, providing comprehensive administrative support to our real estate team.
In this role, you'll:
- Coordinate Daily Operations: Manage schedules, appointments, and events to keep everything running smoothly.
- Handle Administrative Tasks: Organize files, process documents, and maintain clear communication with clients and team members.
- Protect the Brand: Ensure the smallest details are perfect, enhancing the team's reputation and the company's professional image.
- Support Real Estate Transactions: Assist with client communications, contract preparation, and follow-ups.
- Foster Team Success: Be the go-to person for executives and team members, helping ensure success at every turn.
Why Join Us?
We offer a collaborative and rewarding work environment where your skills and enthusiasm will directly contribute to the team's success.
Responsibilities
•Report incoming information like phone calls, messages, memos, and emails to an executive
•Perform basic bookkeeping duties
•Support an executive with meeting preparation and take minutes
•Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
•Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
Qualifications
•Proven experience in real estate office administration or a similar role.
•Exceptional organization and time management skills.
•Proficiency in office software (e.g., Microsoft Office, Google Workspace).
•Strong interpersonal skills with a customer-first mindset.
•High attention to detail and ability to multitask in a fast-paced environment.
•Must be comfortable using Microsoft Office
•Excellent communication skills, time management skills, interpersonal skills, and organizational skills
•Experience handling confidential information and adhering to strict deadlines
•Possess a high school diploma, G.E.D. or equivalent
•2 or more years as an assistant, executive assistant, or in a position performing supportive duties