Executive Assistant Job at Addison Group in Lemont

Job Title: Executive Assistant

Location: Lemont, IL

Industry: Production and Distribution

Pay: $70,000 - $90,000 (based on experience)

About Our Client:

Our client is a well-established company in the production and distribution industry. The company values professionalism, organization, and attention to detail, making it a great place for highly skilled individuals to thrive.

Job Description:

We are seeking a highly organized and experienced Executive Assistant to provide top-level support to the CEO. This role requires someone who can manage complex schedules, travel arrangements, and high-priority tasks while maintaining a professional demeanor. The ideal candidate will have experience supporting C-Level executives and be able to handle both office and personal responsibilities seamlessly.

Key Responsibilities:

• Provide executive-level support to the CEO, managing day-to-day operations and personal assistance.
• Coordinate domestic and international travel arrangements, including flight bookings, accommodations, and transportation.
• Schedule and manage meetings, events, and high-priority appointments.
• Handle confidential information and maintain professionalism while interacting with high-profile clients.
• Ensure smooth operations by proactively solving problems and prioritizing tasks.
• Provide white-glove service for VIP clients, handling special requests such as shipping items, making reservations, and addressing customer service concerns.
• Assist with maintaining office systems and keeping records and reports up to date.
• Manage occasional after-hours support as needed.

Qualifications:

• 7+ years of executive assistant experience, preferably supporting C-Level executives.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong communication skills (both verbal and written).
• Experience managing complex schedules, travel arrangements, and high-level client interactions.
• Ability to multitask, stay organized, and manage multiple priorities.
• A proactive attitude with attention to detail and a commitment to high-quality service.
• Professional and calm under pressure with the ability to prioritize and handle confidential matters.