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Soni Resources

Soni Resources is hiring: Executive Assistant in New York

Soni Resources, New York, NY, United States, 10261


Soni is partnering with a major Biomedical Research Institute seeking an Executive Assistant. The Executive Assistant will be responsible for supporting the Director with executive-level administrative tasks.

Responsibilities:
  • Handle all travel arrangements on behalf of the Director, organizing itineraries, preparing travel reimbursements, and expense reports;
  • Maintain Directors calendar, including coordinating and scheduling appointments (in-person and virtually), meetings, and conferences (with strong follow-up); prepare agenda, meeting materials, and communicate with meeting participants.
  • Handle all telephone calls coming into Directors office; and serve as back up in Receptionists absence. Greet, screen, and direct visitors.
  • Facilitate the day-to-day administrative tasks of the Directors office
  • Draft correspondence; prepare materials for meeting as needed
  • Collect, distribute, and track incoming and outgoing office mail
  • Maintain and update faculty and staff databases
  • Assist in preparation of grant application materials, progress reports, and other special projects.
  • Performs related duties & responsibilities as assigned/requested
Requirements:
  • Bachelor's degree
  • Minimum 3 yrs related experience
  • Strong scheduling experience in Outlook

Preferred Skills:
  • Strong preference for candidates in in a healthcare setting

Compensation: $35-$40/ Hour
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.