Executive Assistant Job at Quest Financial in Sandy Springs

Primary responsibilities include answering phones and directing calls, maintaining calendars, scheduling meetings/appointments, arranging domestic and international travel, preparing expense reports, maintaining communication with, and providing information to internal and external stakeholders.

JOB RESPONSIBILITIES

• Provide high-level administrative support to Senior Executives, including managing correspondence, handling phone calls, and prioritizing meetings and tasks.
• Coordinate and schedule meetings, appointments, and conferences, ensuring optimal use of executive time and resources.
• Process and track expense reports for Senior Executives, ensuring accuracy, compliance with company policies, and timely reimbursement.
• Handle all aspects of travel planning for executives, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
• Assist in planning and coordinating conferences, seminars, and other business events, including registration, logistics, and material preparation.
• Arrange transportation services for guests as needed.

JOB QUALIFICATIONS

• Bachelor's degree.
• A minimum of 4 years’ experience as Executive Assistant working with C-Suite or SVP level.
• Proven experience as an executive assistant or in a similar administrative role supporting senior management.
• Operated in a dual reporting structure.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency with MS Office Suite programs (MS Word, Excel, PowerPoint, and Outlook).
• Possesses the ability to handle a multitude of projects simultaneously, including independent projects, and conflicting priorities as necessary.