Executive Assistant Job at SIRIS LLC in Mount Pleasant

Position: Executive Assistant

Salary Range: $45,000 - $55,000 / year

Job Type: Full-Time

Workplace Type: Hybrid (e.g., 3 days in-office, 2 days remote per week, schedule is flexible)

Location: Mount Pleasant, SC

SIRIS, LLC is seeking a highly organized and proactive Executive Assistant to support our leadership team and contribute to our company's administrative functions. This role is critical in ensuring the efficient operation of the Executive team office and supporting the ongoing administrative needs of the company. The ideal candidate is detail-oriented, a fast learner, and comfortable in a fast-paced startup environment. Strong communication skills, discretion, and the ability to prioritize effectively are essential.

Responsibilities:

• Manage executive calendars, schedule meetings, coordinate travel, and ensure the leadership team is prepared for all engagements.
• Oversee the executive email inbox, triage messages, respond on behalf of the executive when appropriate, and flag important items for follow-up.
• Assist with drafting internal announcements or updates.
• Prepare meeting agendas, capture notes, and follow up on action items to ensure timely completion.
• Handle assigned tasks and special projects as needed, ensuring deadlines are met.
• Conduct research and compile data as needed for leadership-led initiatives.
• Manage confidential information with professionalism and discretion.
• Coordinate and manage company-wide meetings, including all-hands, leadership team meetings, and board meetings, ensuring smooth logistics and communication.
• Participate in the planning of company retreats, and virtual team events, supporting logistics, vendor coordination, and agendas.
• Oversee day-to-day administrative tasks, including organizing documentation, filing paperwork, and managing company mail.
• Assist in organizing internal programming to enhance team engagement and culture.
• Facilitate internal communications, announcements, and scheduling for company-wide initiatives.
• Maintain company’s intranet following the company’s formal filing processes and procedures is secure, organized, and up-to-date.

Requirements:

• Bachelor’s Degree preferred but not required.
• 2-3 years of experience as an executive assistant, preferably supporting Executives of fast-growing startup companies.
• Strong written and verbal communication skills, with the ability to draft professional correspondence and presentations.
• Exceptional organizational and time management skills, with the ability to manage complex calendars and competing priorities.
• Calm under pressure and able to manage multiple priorities without becoming overwhelmed.
• Quick learner who can rapidly adapt to new tools, processes, and industry knowledge.
• Adaptable and willing to take on any task, big or small.
• Proficiency in working with Microsoft Office 365 and Virtual MS Teams meetings.
• Ability to handle confidential information with absolute discretion.

Benefits:

• Medical, Dental, Vision – 99% of the health premium base plan for individuals paid by the company and 50% base plan for family members paid by the company.
• 401K with up to 4% company match
• Paid Time Off
• 10% annual bonus based upon individual and company performance

Equal Opportunity Employer Statement

It is the policy of SIRIS to not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

ABOUT SIRIS

SIRIS is a Service Disabled Veteran Owned Small Business that provides design and construction management project consulting. We are driven to build the most complex and challenging projects of today and it is our passion to give back. The SIRIS name (a Persian spelling variant) draws inspiration from a historical figure, Cyrus the Great, whose legacy continues to ignite our passion today. Please visit our website to read more about our culture and who we are www.sirisusa.com.

MISSION:

SIRIS is more than a company; it's a conduit for transformation, a catalyst for dreams turned into reality. Join us on this extraordinary journey, where every project is an opportunity to leave a lasting impact. The focus of our journey in the delivery of high-quality healthcare projects is Building Teams, Building Dreams.