Cadogan Tate is hiring: Executive Assistant in Los Angeles

Executive Assistant

Department: Office

Employment Type: Full Time

Location: Los Angeles

Reporting To: General Manager

Compensation: $60,000 - $70,000 / year

Description

Cadogan Tate Los Angeles Limited has an open position for a career-oriented Executive Assistant.

The essential duties of this role are to provide full administrative and secretarial support in a well- organized and timely manner to General Manager. Executive Assistant will work on a one-to-one basis on a variety of tasks related to executive level.

Key Responsibilities

• To develop and evaluate employee programs, recommending improvements to employee relations policies and offer employees support to each staff member.
• Provide direct support to General Manager and senior manager as needed.
• Maintain a high level of competency and understanding of risk management and health and safety procedures
• Act as liaison between the company and outside professional and legal resources.
• Work flow management and maintaining a high level of competency in management of staff/crew.
• Performs general administrative duties including answering phones, sorting mail for the HR Department and generating correspondence.
• Reserves and sets up conference rooms and PC training rooms as needed.
• Assists with department special projects and events.
• Assists in various data auditing functions.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Complies with and understands Company operation, policies and procedures.
• Supporting senior management in all divisions when needed.
• Performs other related duties as assigned.

Skills, Knowledge and Expertise

The Successful candidate will have the following attributes:

• Excellent verbal and written communication skills.
• Ability to moderate large groups
• Extremely organized and detail orientated.
• Exceptional interpersonal, relationship-building and leadership skills.
• Excellent time management and multi-tasking skills with a proven ability to meet deadlines.
• Proficient in Microsoft Office Suite, related software and/or internal computer systems.
• Team player, able to work with all levels of staff in a dynamic environment.
• Comfortable in a results-driven workplace.
• Ability to thrive in a fast paced, multifaceted work environment.
• Demonstrated ability to improve employee morale.
• Experience with HRIS and ATS, Attendance Management Systems

Education and Experience:

• Thorough knowledge of the industry
• At least 1 year experience in supervisory position or related business field

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

Benefits

• Contributed Medical, dental and Vision
• 401 (k) with company match
• FSA & STD
• Life Insurance
• Competitive PTO Package
• Abenity Discount Program

About Cadogan Tate
Cadogan Tate moves and stores personal possessions, commercial assets, valuable works of art and priceless furnishing for individuals, companies, auction houses, galleries, collectors and interior designers the world over.

At Cadogan Tate we pride ourselves on excellence in everything we do. Every member of the team is just as important and we consider ours to be a family.