Executive Assistant Job at Voyager Space in Washington

Title: Executive Assistant

Segment: Voyager Space - Corporate

Location: Washington D.C.

Job Type: Full Time - Hybrid (75% in office)

Relocation Eligible: No

Company Description: Voyager Space is dedicated to building a better future for humanity in space and on Earth. With over 35 years of spaceflight heritage and over 2,000 successful missions, Voyager is powering the commercial space revolution. Voyager delivers exploration, technology, and defense solutions to a global customer base that includes civil and national security agencies, commercial companies, academic and research institutions, and more.

Position Description:

The Executive Assistant plays a pivotal role in the coordination and management of tasks and schedules related to supporting the Voyager Space executive team in Washington DC.

Responsibilities:

• Calendar management. Manage and maintain executives' schedules. Coordinate and engage with key internal and external stakeholders.
• Marketing support and coordination, directed by the Chief Marketing Officer.
• Event planning and management, including scheduling, coordination, and support at key industry tradeshows

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming emails, memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including physical mail and email.
• File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Arrange domestic and international travel arrangements for executives.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives.
• Attend meetings to record minutes.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Support business initiatives such as internal systems and programs to increase operational efficiency
• Provide executive support to various departments based out of the DC location.

Requirements:

• Bachelor's degree in a related discipline
• 5 or more years of proven experience as an executive assistant or other relevant administrative support experience.
• International travel knowledge and experience required.
• In-depth understanding of MS Office suite.
• Consistent ability to organize a daily workload by priorities with high attention to detail.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Preferences:

• Experience in the aerospace industry
• Marketing experience
• Experience in project management tools, such as Asana

Salary Range: $90,000 - $100,000/year

Voyager Space offers a comprehensive, total compensation package, which includes competitive salary, a discretionary annual bonus plan, paid time off (PTO), a comprehensive health benefit package, retirement savings, wellness program, and various other benefits. When you join our team, you're not just an employee; you become part of a dynamic community dedicated to innovation and excellence.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Voyager Space is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Minority/Female/Disabled/Veteran

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.