Executive Assistant Job at Topgolf Callaway Brands in Carlsbad

ABOUT THE BRAND:

Callaway Golf is the leading manufacturer of premium golf clubs, balls, performance gear and accessories worldwide. Through an unwavering commitment to innovation, we push the limits of performance and create demonstrably superior products designed to make every golfer a better golfer.

Our company is a blend of experience and diverse backgrounds, and together we look to move the game forward, and we want top-notch people to join us in that mission!

By joining Callaway Golf, you also join part of the portfolio of brands within Topgolf Callaway Brands, an unrivaled tech-enabled Modern Golf and active lifestyle company delivering leading golf equipment, apparel, and entertainment, with a portfolio of global brands including Topgolf, Callaway Golf, TravisMathew, Toptracer, Odyssey, OGIO, Jack Wolfskin, and World Golf Tour ("WGT"). "Modern Golf" is the dynamic and inclusive ecosystem that includes both on-course and off-course golf. For more information, please visit https://www.topgolfcallawaybrands.com

JOB OVERVIEW

The Executive Assistant role offers a unique opportunity for growth and learning. As a key member of our team, you will provide strategic and confidential support to the senior leadership team, ensuring smooth functioning and maximizing productivity. We are looking for initiative-taking, solution-oriented individuals with a quest for continuous improvement.

This role offers a dynamic opportunity for an executive assistant to make a significant impact in our organization. If you have the experience and skills to support a team that works across regions, we encourage you to apply.

ROLES AND RESPONSIBILITIES

* Manage complex calendars, including coordinating international travel, meetings, and time zone management.

* Anticipate potential scheduling conflicts and proactively manage solutions.

* Coordinate travel arrangements, including flights, accommodations, and transportation.

* Manage international visas and travel documentation, ensuring compliance with local regulations.

* Draft and send high-level correspondence on behalf of the executive team, ensuring clarity, professionalism, and consistent messaging.

* Manage and maintain contact databases and information systems.

* Partner with executives to prepare meeting agendas and materials, ensuring their effectiveness and timeliness.

* Organize and coordinate internal and external events, including coordination, vendor communication, and follow-up.

* Support team building events as requested.

* Order and maintain supplies.

* Assist with research and analysis tasks as assigned by the leadership team.

* Prepare reports, charts, and presentations for meetings and presentations.

* Contribute to the development and implementation of strategic initiatives.

* Maintain the highest level of confidentiality with all executive matters and information.

* Exercise sound judgment and discretion in handling sensitive information.

TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)

* Proven ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision.

* Excellent organizational skills, diligence, and an initiative-taking approach to problem-solving.

* Effective communication and people skills, including interacting effectively with senior executives and navigating complex situations.

* Demonstrates a high sense of responsibility, strong interpersonal and teamwork skills, and ability to work without close supervision.

* Must accept and keep confidential information learned in the job performance.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software (e.g., project management tools).

* Ability to learn and adapt to modern technologies and processes quickly.

* Knowledge of Skype, SharePoint, Visio, and Adobe PDF is a plus.

* Ability to project manage is highly desirable.

* Ability to use and sometimes teach office equipment to run business operations.

* Ability to deliver high-caliber results.

* Drive positive and continuous impact in the department and within the company operations.

EDUCATION AND EXPERIENCE

* Minimum of 5 years experience in an administrative support role, preferably for an executive or high-level manager or large department.

* Bachelor's degree in Business Administration, or related field (or equivalent experience).

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DE&I and EEOC:

Inclusion & Diversity: As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, supporting them to bring their authentic selves to work every day.

If your experience is close to what we're looking for, please consider applying. Experience comes in many forms, skills are transferable, and passion goes a long way. We know that diverse backgrounds and experiences make for the best problem-solving and creative thinking, which is why we're dedicated to adding new perspectives to the team and encourage everyone to apply. We look forward to learning more about you.

ARE YOU READY TO MAKE THE TURN? APPLY TODAY!

36.15 - 45.19 - 54.23 USD Hourly