Executive Assistant Job at The Hollister Group in Boston

We are supporting a marketing agency to find a dedicated Executive Assistant to support the CEO. This is a hybrid, direct hire position

If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration.

Responsibilities:

• Provide administrative support including inbox and calendar management, drafting correspondence, scheduling appointments/meetings, making travel arrangements, and reconciling expenses
• Field and address calls, emails, messages, and inquiries in a timely manner on behalf of the Executive, triaging appropriately
• Schedule and prepare for internal and external calls/meetings, providing relevant agendas, documents, materials when necessary
• Assist with organizing offsite and onsite events and ordering supplies
• Serve as a liaison and resource to others across teams and various levels of the company
• Oversee ad hoc projects for various departments and levels of staff
• Process expense reports, review financial documents, and assist with month-end close using internal databases as needed

Qualifications:

• 4-6 years of experience providing direct administrative support to one or more Executives
• Experience effectively communicating and collaborating with upper-level management
• Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment
• Exceptional professional writing skills
• Advanced proficiency with Microsoft Office programs
• Must be organized, level-headed, and able to manage multiple tasks/projects according to urgency