Executive Assistant Job at JLL in Dallas

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently seeking an Executive Assistant (EA) to support our Head of Energy and Sustainability Advisory Practice for the Americas. This role will be responsible for administrative support and will play an important role in the successful growth of our business. Key priorities will include calendar management, coordinating travel, and managing expenses. Prior experience in an Administrative or Executive Assistant role is required.

The Responsibilities

This critical and highly visible role will have direct interaction with the senior leaders of our Sustainability practice organization, including key stakeholders at the executive level across the organization. Sensitivity to confidential matters is required. Responsibilities include:

* Manage and plan complex travel across time zones - both domestic and international

* Directly manage executive calendar, including managing all incoming meeting requests, deployed with an understanding of prioritization and key relationships

* Anticipating administrative needs and developing creative organizational solutions to support the executive and the team of leaders, including process, templatization, etc.

* Support the organization and distribution of global team communications, including newsletters, All-Hands meetings, etc.

* Work with the executive's leadership team to ensure the executive is prepared for meetings - including agendas, securing and distributing materials in advance, developing briefing documents, soliciting materials in advance and compiling as appropriate

* Prepare documents or communications, proofreading for accuracy

* Support HR & TA through scheduling candidate interviews, and aggregating any materials, reviews, etc.

* Onboarding support for new joiners, including maintaining overview and team-related materials

* Liaise regularly with Enhanced Support Technology Team, Food & Beverage Services, Facilities Team, Reception, Document Center, as needed to provide anticipatory and comprehensive support to the executive

* Provide EA backup support for other key sustainability leaders, based on need and availability

* Support in planning and executing in-person team meetings or "offsites," including any room planning, F&B needs, printed materials, workshop materials, etc.

Attributes

* Dynamic responsiveness - thrive in an environment of change by shifting comfortably through shifting priorities of a changing and dynamic team, and handling risk and uncertainty comfortably

* Planning and Organizing - ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently

* Anticipation of Critical Needs - ability to successfully anticipate the requirements without being directed or told what is needed

* Interpersonal Savvy - relate well to all kinds of people inside and outside of the organization with diplomacy and tact

* Quick Learner - ability to learn quickly when faced with new problems and challenges, including technology solutions, organizational systems, team structure, and inter-office relationships and networking

* Self-Starter - able to start and complete projects independently

* Time Management - use time effectively and efficiently and execute key tasks with a sense of urgency

* Written/Oral communications - superior ability to speak and write clearly and concisely, able to summarize detailed information, and provide updates in easily digestible manner

* Stakeholder focus - dedicated to exceeding manager's expectations, ensuring excellence in delivery are achieved through the right solution

* Acuity - high level of focus and attention to detail, able to see and predict patterns, solve problems creatively, and provide value-adding suggestions

Qualifications

* 5+ years of experience in an executive support role

* Proven ability to handle confidential information discreetly, and possessing of a generally gracious and diplomatic manner

* Previous experience in an Executive Assistant role at a large, global firm is strongly preferred

* Advanced Microsoft office product knowledge (Excel, Word, PowerPoint, and Outlook) required

* Excellent task management required, and an understanding of project management practice preferred

Estimated total compensation for this position:

90,000.00 - 110,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

Remote -Atlanta, GA, Charlotte, NC, Dallas, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

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Accepting applications on an ongoing basis until candidate identified.