Executive Assistant Job at Property Management Company in Chicago

Responsibilities: As an Executive Assistant, this individual will provide administrative and operational support first to the Owner, but also to the office as needed. The ideal candidate will be a self-starter with superb communication skills. S/he should thrive in an ambiguous environment. Responsibilities may include:

• Assist Owner with all written communication
• Meticulous maintenance of electronic and paper filing systems
• Edit and update spreadsheets, reports and HUD forms
• Process expenses, invoices and reconciliations
• Schedule / coordinate meetings and general maintenance of Owners Outlook calendar
• General administrative duties such as monitoring phones, email and mail
• Other duties as assigned

Qualifications:

• Must be detail-oriented, but cognizant of the big picture
• Bachelor’s degree accompanied by 5-7 years of upper-level management administrative experience. Background in multi-family housing development and management; a background in real estate law preferred
• Excellent written and verbal communication skills
• Computer literate and proficient in Microsoft Office
• Capable of handling multiple projects and deadlines in a fast-paced environment
• Must act with highest degree of professionalism, integrity and confidentiality

Applicable Physical Capabilities: General mobility in office areas is required, along with the ability to operate data processing/office equipment.

Benefits Package:

• Competitive market compensation package
• Medical PPO plan provided by employer
• Life insurance provided by employer
• Short-term disability and long-term disability insurance provided by employer
• Dental and vision insurance plans