Hospital Executive Assistant Job at Lakeshore Talent in Chicago

Lakeshore Talent is seeking a highly organized, proactive, and professional Executive Assistant to support the executive leadership team at a reputable hospital in downtown Chicago, IL. This role requires exceptional multitasking abilities, attention to detail, and the ability to maintain confidentiality in a fast-paced healthcare environment. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and coordination.

Location: Onsite, downtown Chicago
Pay: $28-30/hr, depending on experience
Contract Length: 18 weeks, with potential for extension or hire
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Key Responsibilities:

• Administrative Support: Manage executive calendars, schedule appointments, coordinate meetings, and handle correspondence (emails, phone calls, and mail).
• Meeting Management: Prepare agendas, take accurate meeting minutes, and ensure timely follow-up on action items.
• Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, ensuring adherence to the hospital’s policies.
• Document Management: Draft, edit, and distribute professional correspondence, reports, and presentations as needed.
• Confidentiality: Handle sensitive information with discretion and professionalism, adhering to hospital privacy policies (e.g., HIPAA compliance).
• Event Planning: Organize on-site and off-site events, including board meetings, retreats, and special projects.
• Stakeholder Engagement: Act as a liaison between executives, hospital staff, board members, and external partners.
• Problem-Solving: Anticipate the needs of the executives and resolve issues independently to ensure operational efficiency.
• Administrative Processes: Monitor and manage budgets, process expense reports, and order supplies.

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Qualifications:

• Education: Bachelor’s degree in Business Administration, Healthcare Administration, or a related field preferred.
• Experience: 5+ years of experience as an Executive Assistant, preferably in a healthcare or hospital setting.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools and healthcare software is a plus.

Key Competencies:

• Strong organizational and time-management skills.
• Exceptional verbal and written communication abilities.
• Ability to handle high-pressure situations with professionalism and composure.
• Proven track record of maintaining confidentiality and discretion.
• Attention to detail and accuracy in all work.
• Flexibility and adaptability to meet changing priorities.