Aston Carter is hiring: Executive Assistant in San Diego

Job Title: Executive AssistantJob Description

Business Support: Manage the CEOs calendar, scheduling meetings, appointments, and events while ensuring optimal use of time. Coordinate and prepare for business meetings, including drafting agendas, gathering necessary materials, and taking minutes as needed. Handle and prioritize incoming communications (phone calls, emails, etc.), and respond or redirect as appropriate. Book and manage travel arrangements, including flights, accommodation, and transportation. Assist with project management tasks and track deadlines for business-related projects. Oversee payment schedules, ensuring timely processing of invoices, and track expenses and budgets. Personal Support: Manage personal appointments and commitments, including medical, social, and family-related events. Coordinate personal travel arrangements and accommodations. Handle personal correspondence and communications. Organize and manage household services and personal errands as needed. Maintain discretion and confidentiality in all personal and professional matters. Family Dynamics: Navigate the complexities of a family-owned business, demonstrating sensitivity and professionalism in interactions with family members. Support family-related events and engagements as required. Understand and respect the unique dynamics and culture of the family business.

Hard Skills

+ Calendar Management

+ Meeting Coordination

+ Travel Arrangements

+ Project Management

+ Invoice Processing

+ Expense Tracking

Soft Skills

+ Discretion

+ Confidentiality

+ Sensitivity

+ Professionalism

+ Time Management

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in San Diego, California.

Work Environment

Our client is a dynamic, family-owned aerospace manufacturing business known for excellent customer service and quality. Our commitment to excellence and innovation has been the driving force behind our success, and we are seeking an experienced Executive Assistant to support our CEO in both business and personal capacities. PART TIME 4 HOURS PER DAY, 5 DAYS A WEEK.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.