Aston Carter is hiring: Executive Assistant II in Redmond
Aston Carter, Redmond, WA, United States, 98073
Job Title: Executive Assistant IIJob Description
We are seeking an Executive Assistant II who will have a split role, balancing duties as a Project Manager and Executive Assistant. You will support a high-level executive within a fast-paced software networking organization, managing calendars, communications, meetings, travel, and expenses. The role requires strong business acumen and the ability to streamline employee engagement and manage logistical aspects of large events.
Responsibilities
+ Effectively manage executive's calendar, ensuring smooth scheduling and prioritization
+ Coordinate and streamline employee engagement initiatives, including bi-weekly or monthly happy hours for 500 employees
+ Assist with meeting preparations, travel arrangements, and expense management
+ Serve as a liaison for the executive, handling communications and logistics
+ Manage space management and auditing projects
+ Work closely with documentation owners and other stakeholders to ensure smooth operations
Essential Skills
+ Proven experience in effective calendar management, preferably in a fast-paced engineering environment
+ Strong project management skills
+ Demonstrated business acumen
+ Proficiency in Microsoft Office Suite
+ Experience with program management
+ Ability to handle travel and expense management
Additional Skills & Qualifications
+ Minimum of 2 years of experience as an Executive Assistant
+ Experience in tech companies preferred
+ Flexible with a Bachelor's degree (nice to have but not required)
+ Ability to adapt to constant calendar changes and competing priorities
+ Comfortable working in an ambiguous environment
Work Environment
The work environment is dynamic and fast-paced, typical of a software networking organization. The role involves managing logistics for large-scale employee engagement events, coordinating travel between San Jose and Seattle, and handling various administrative tasks. Flexibility and adaptability are key, as the organization is still building its business rhythm.
Pay and Benefits
The pay range for this position is $29.00 - $30.00
- Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Redmond,WA.
Application Deadline
This position will be accepting applications until Dec 18, 2024.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.