Executive Assistant Job at Mb Staffing Services LLC in Washington

Executive Assistant I

Washington, DC

Summary: Provides administrative support to top level management in budget development, implementation and monitoring, organizational development, procedures development, report preparation and project completion. Work includes handling confidential information.

Essential Functions:

·         Reviews, analyzes, and recommends action on problem situations.

·         Establishes and implements administrative and clerical procedures to ensure that office goals and standards are met.

·         Responsible for the orderly flow of correspondence into and out of the office.

·         Prepares personnel requests and assists with the time and attendance processing and reporting.

·         Directs office procurements from requisition to receipt of materials, supplies, and services; ensures that expenses do not exceed budget allocation.

·         Monitors maintenance contracts on equipment and vehicles of the office

·         May oversee clerical and administrative staff; develops and instructs staff in office standards and requirements.

·         Coordinates and prepares routine and special reports.

·         Prepares and maintains a complex events and meetings calendar.

·         Handles visitors and telephone calls personally or directs them to other personnel if needed.

·         Maintains a computer-based filing system.

·         Attends and prepares minutes from meetings.

·         Performs other duties and projects as assigned at the discretion of the immediate supervisor.

Education:

Associates degree in Business Management.