Executive Assistant Job at Fanatics, Inc. in Sunnyvale

Job Description

Fanatics Collectibles is looking for an Executive Assistant based in Texas, who will provide high-level administrative support to multiple senior leaders and the site, in Sunnyvale, Texas. Fanatics Collectibles is a dynamic and fast-paced environment, and we are seeking someone who is self-motivated, detail-oriented, and comfortable working in a team environment with minimal supervision. This role will be based onsite 5 days a week to provide support in creating presentations, provide project management support and be involved in building relationships with internal and external stakeholders to help scale a growing business with offices spanning multiple time zones.

What you'll do...

• Coordinate scheduling and calendar management, as well as management of content and flow of information to executives
• Manage and coordinate executives' travel and travel-related activities, including expense reports
• Organize staff and business meetings
• Act as the point of contact among internal and external stakeholders
• Provides high-level administrative support and assistance to senior Fanatics Collectibles staff members as needed
• Schedule meetings on behalf of executives, with internal stakeholders and external vendors and partners
• Arranges domestic and international travel including; flights, rental cars, hotels and car services (where required)
• Prepare presentation decks and project manage new initiatives as needed
• Complete expense reports for supported executives
• Performs other tasks as needed such as assisting with department wide initiatives and events
• Performs administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Works on special projects and other administrative matters as required.

Who you are...

• 4+ years supporting executives or management consultants in an administrative capacity
• Understands priorities and exercises sound judgment to make appropriate trade-offs
• Must have strong business acumen, be well-organized, have great time management skills and ability to multi-task within a dynamic, start-up culture
• Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Proficient in the Microsoft Office Suite
• Cheerful demeanor with a positive and upbeat attitude
• Proactive, organized multi-tasking individual who is self-directed
• Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity
• Ability to maintain strict confidentiality