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Fanatics, Inc.

Fanatics, Inc. is hiring: Executive Assistant in Sunnyvale

Fanatics, Inc., Sunnyvale, TX, United States, 75182


Job Description

Fanatics Collectibles is looking for an Executive Assistant based in Texas, who will provide high-level administrative support to multiple senior leaders and the site, in Sunnyvale, Texas. Fanatics Collectibles is a dynamic and fast-paced environment, and we are seeking someone who is self-motivated, detail-oriented, and comfortable working in a team environment with minimal supervision. This role will be based onsite 5 days a week to provide support in creating presentations, provide project management support and be involved in building relationships with internal and external stakeholders to help scale a growing business with offices spanning multiple time zones.

What you'll do...
  • Coordinate scheduling and calendar management, as well as management of content and flow of information to executives
  • Manage and coordinate executives' travel and travel-related activities, including expense reports
  • Organize staff and business meetings
  • Act as the point of contact among internal and external stakeholders
  • Provides high-level administrative support and assistance to senior Fanatics Collectibles staff members as needed
  • Schedule meetings on behalf of executives, with internal stakeholders and external vendors and partners
  • Arranges domestic and international travel including; flights, rental cars, hotels and car services (where required)
  • Prepare presentation decks and project manage new initiatives as needed
  • Complete expense reports for supported executives
  • Performs other tasks as needed such as assisting with department wide initiatives and events
  • Performs administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
  • Works on special projects and other administrative matters as required.


Who you are...
  • 4+ years supporting executives or management consultants in an administrative capacity
  • Understands priorities and exercises sound judgment to make appropriate trade-offs
  • Must have strong business acumen, be well-organized, have great time management skills and ability to multi-task within a dynamic, start-up culture
  • Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Proficient in the Microsoft Office Suite
  • Cheerful demeanor with a positive and upbeat attitude
  • Proactive, organized multi-tasking individual who is self-directed
  • Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity
  • Ability to maintain strict confidentiality