Executive Assistant Job at Bedford Staffing in Los Angeles

A large advertising firm is looking for an Executive Assistant to provide high-level administrative support to multiple senior leaders. We are seeking someone who is self-motivated, detail-oriented, and comfortable working in a team environment with minimal supervision. In this position you will play a critical role in guiding the most important decisions that the company makes

Requirements

• Proven experience as an executive assistant, personal assistant, or project manager
• Ability to prioritize and exercise sound judgment
• Highly organized
• Excellent time management skills
• Ability to multi-task
• Experience keeping highly sensitive information confidential
• Ability to forecast future problems and take preventative measures to maximize productivity
• Experience with Microsoft Office
• Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity

Responsibilities

• Manage calendars and coordinate travel
• Organize staff and business meetings
• Act as the point of contact among internal and external stakeholders
• Provide high-level administrative support and assistance to senior leaders
• Schedule meetings on behalf of executives
• Manage projects
• Complete expense reports
• Plan events
• Perform administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff

Benefits

• Health insurance, dental insurance, paid time off

 

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