JLL is hiring: Executive Assistant in Indianapolis

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities:

* Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and coordinating travel arrangements.

* Prepare and edit correspondence, presentations, reports, and other documents as needed.

* Support leads in coordinating with Sales Enablement and Marketing for content development needs.

* Manage and prioritize incoming communications, including phone calls, emails, and mail, and handle them professionally and efficiently.

* Coordinate and organize executive meetings and conferences, including arranging logistics, catering, preparing agendas, taking minutes, and following up on action items.

* Prepare and process expense reports, ensuring accuracy and timeliness.

* Partner with PDS market and regional operations to organize content and create presentations for internal leadership meetings, staff events, off-site retreats, and town hall calls.

* Partner with the PDS Operations Coordinator/Manager and Variable Market Leadership Team to coordinate operational activities, meetings, outreach activities.

* Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion.

* Foster strong working relationships with internal and external stakeholders, including clients, partners, and vendors.

* Anticipate the needs of executives and proactively provide support and solutions to help them achieve their objectives.

* Education, experience, and skills:

* Bachelor's Degree

* 5+ years of relevant experience

* Proven experience as an Executive Administrative Assistant or in a similar role, preferably supporting C-level executives.

* Excellent organizational and time management skills, with the ability to multi-task and prioritize effectively in a fast-paced environment.

* Strong attention to detail, ensuring accuracy in all tasks and deliverables.

* Professional written and verbal communication skills.

* Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.

* Exceptional interpersonal skills, with the ability to interact with individuals at all levels internally and externally.

* Proactive problem solver with the ability to think critically and make sound decisions.

* High level of discretion and confidentiality.

* Ability to adapt quickly to changing priorities and work independently with minimal supervision.

Location:

On-site -Indianapolis, IN, Pittsburgh, PA, Royal Oak, MI

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.