City of Richmond, VA
Executive Assistant* Job at City of Richmond, VA in Richmond
City of Richmond, VA, Richmond, VA, United States, 23219
Salary : $44,616.00 - $73,611.20 Annually
Location : Richmond, VA
Job Type: Full-Time Regular
Job Number: 11M00000004
Department: Office of the Inspector General
Opening Date: 12/12/2024
Closing Date: 12/26/2024 11:59 PM Eastern
Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity...YOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity...YOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
Duties include but are not limited to
Qualifications, Special Certifications and Licenses
MINIMUM TRAINING AND EXPERIENCE:
Knowledge (some combination of the following):
Considerable knowledge of software such as Microsoft Office Suite, RAPIDS, etc. General knowledge of mathematics and accounting principles. Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums. General knowledge of City rules, legal codes, and court procedures; and an excellent grasp of the English language and grammar. Demonstrated skills in preparing documents for workshops, conferences, and meetings; customer service skills; and organizing files in a clear manner. Coordinating and managing multiple schedules at once; oral and written communication. Demonstrated abilities to research information; think critically to solve problems; work independently; pay attention to detail; work efficiently in a fast-paced environment and multi-task.
Skills (some combination of the following):
Abilities (some combination of the following):
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Talent Acquisition Partner, Senior at (804) 646-4705 or by email at
This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
The City of Richmond Values Veterans-We are an Official V3 Certified Company.
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".
The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.
01
10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?
02
5-point veteran's must have been discharged under honorable conditions and had one of the following:Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52-7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?
03
Which best describes your highest level of education?
04
Which best describes your years of experience performing administrative tasks in an office setting?
05
Do you have experience arranging meeting, managing calendars, and scheduling appointments?
06
Which best describes your years of experience preparing and maintaining departmental reports and updating databases?
07
Indicate the tasks in which you have two (2) or more years of verifiable work experience performing. Select all that apply.
08
Which best describes your years of experience performing financial transactions?
09
Which best describes your level of proficiency using Microsoft Word?
10
Which best describes your level of proficiency using Microsoft Excel?
11
Which best describes your level of proficiency using MS PowerPoint?
12
Explain how your education, training, and experience has prepared you for this opportunity.
Required Question
Location : Richmond, VA
Job Type: Full-Time Regular
Job Number: 11M00000004
Department: Office of the Inspector General
Opening Date: 12/12/2024
Closing Date: 12/26/2024 11:59 PM Eastern
Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity...YOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity...YOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
- VirginiaRetirement System (VRS)
- LanguageIncentive
- Referral Bonus
- TuitionAssistanceProgram
Duties include but are not limited to
- Oversees the day-to-day administrative functions and activities of the office. Provides guidance and leadership to administrative support staff.
- Understands the business preferences and priorities of the leadership team to provide the best support.
- Provides calendar management with strong attention to detail. Establishes meeting agendas, prepares and provides copies of relevant documents in support of productive meetings; manages business travel and lead and coordinate logistics for internal and external meetings.
- Drafts correspondence for executive signature(s) pertaining to confidential matters and routine inquiries.
- Prepares and maintains reports, documents, presentations, and databases as needed by senior leadership.
- Assists with financial projects including budget development, processing invoices, and monitoring transactions.
- Collaborate with other members of the team to provide seamless support for the department.
- Plan and organize work to ensure that departmental' priorities are met and organizational goals are achieved.
- Additional duties as assigned.
Qualifications, Special Certifications and Licenses
MINIMUM TRAINING AND EXPERIENCE:
- High School Diploma or GED
- Two years of advanced administrative support, customer service, and paraprofessional analytical work
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
- None required
- Bachelor's degree in business/public administration or field related to assignment
- Three year supporting top executives
Knowledge (some combination of the following):
Considerable knowledge of software such as Microsoft Office Suite, RAPIDS, etc. General knowledge of mathematics and accounting principles. Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums. General knowledge of City rules, legal codes, and court procedures; and an excellent grasp of the English language and grammar. Demonstrated skills in preparing documents for workshops, conferences, and meetings; customer service skills; and organizing files in a clear manner. Coordinating and managing multiple schedules at once; oral and written communication. Demonstrated abilities to research information; think critically to solve problems; work independently; pay attention to detail; work efficiently in a fast-paced environment and multi-task.
Skills (some combination of the following):
- Analyzing and aggregating data for complex issues
- Preparing documents for workshops, conferences, and meetings
- Customer service
- Organizing files in a clear manner
- Coordinating and managing multiple schedules at once
- Oral and written communication
- Reconciling payment discrepancies
Abilities (some combination of the following):
- Research information
- Think critically to solve problems
- Work independently
- Pay attention to detail
- Work efficiently in a fast-paced environment
- Multi-task
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Talent Acquisition Partner, Senior at (804) 646-4705 or by email at
This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
The City of Richmond Values Veterans-We are an Official V3 Certified Company.
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".
The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.
01
10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?
- Yes
- No
02
5-point veteran's must have been discharged under honorable conditions and had one of the following:Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52-7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?
- Yes
- No
03
Which best describes your highest level of education?
- High school diploma/GED
- Some college
- Associate's degree
- Bachelor's degree
- Master's degree or higher
04
Which best describes your years of experience performing administrative tasks in an office setting?
- Less than two years of experience
- two to three years of experience
- four to five years of experience
- Six or more years of experience
05
Do you have experience arranging meeting, managing calendars, and scheduling appointments?
- Yes
- No
06
Which best describes your years of experience preparing and maintaining departmental reports and updating databases?
- Less than two years of experience
- Two to three years of experience
- Four to five years of experience
- Six or more years of experience
07
Indicate the tasks in which you have two (2) or more years of verifiable work experience performing. Select all that apply.
- Handling sensitive and confidential issues and customer concerns
- Composing correspondence
- Answering a multi-line telephone system
- Ordering supplies and maintaining supply inventories
- Maintaining offices files and records
- Providing basic technical support on computer related issues
- None of the above
08
Which best describes your years of experience performing financial transactions?
- Less than two years of experience
- Two to three years of experience
- Four to five years of experience
- Six or more years of experience
09
Which best describes your level of proficiency using Microsoft Word?
- Basic Proficiency
- Intermediate Proficiency
- Advanced Proficiency
- None of the above
10
Which best describes your level of proficiency using Microsoft Excel?
- Basic Proficiency
- Intermediate Proficiency
- Advanced Proficiency
- None of the above
11
Which best describes your level of proficiency using MS PowerPoint?
- Basic Proficiency
- Intermediate Proficiency
- Advanced Proficiency
- None of the above
12
Explain how your education, training, and experience has prepared you for this opportunity.
Required Question