Executive Assistant Job at Quorum International in Fort Worth
Quorum International, Fort Worth, TX, US, 76106
Job Description
Job Title: Executive Assistant to the President
About Us:
Quorum International Inc. - is a dynamic, fast-paced business focused on designing and manufacturing residential and commercial lighting products, ceiling fans, home décor products, furniture and area rugs. We pride ourselves on innovation, excellence, and a collaborative work environment. The Executive Assistant will play a critical role in supporting the President and ensuring the smooth operation of the business.
Position Summary:
The Executive Assistant to the President will serve as the primary point of contact and administrative support for the President. This role requires exceptional organizational skills, proactive problem-solving, and the ability to handle confidential information with discretion. The ideal candidate is a self-starter who thrives in a multitasking environment and can adapt to changing priorities.
Key Responsibilities:
Administrative Support
- Manage the President's calendar, including scheduling meetings, coordinating appointments, and prioritizing time-sensitive tasks.
- Prepare and organize meeting agendas, notes, and follow-up materials.
- Handle correspondence, e-mails, calls, and written communications on behalf of the President.
Project Management
- Assist in tracking key projects and initiatives to ensure deadlines are met.
- Research, compile, and present data or reports as requested.
- Act as a liaison between the President and team members to ensure alignment on priorities.
Travel and Event Coordination
- Arrange travel plans, itineraries, and accommodations for all traveling team members.
- Coordinate logistics for company events, meetings, and off-site engagements.
Operations Support
- Maintain and organize company records and documentation.
- Assist with administrative tasks related to budgeting, vendor management, or procurement.
- Support HR and team activities, such as onboarding and team-building events.
Other Duties as Assigned
- Handle projects or tasks as needed to support the company’s operations and growth.
Qualifications:
- Bachelor’s degree preferred or equivalent experience.
- 3+ years of experience as an Executive Assistant or similar role, preferably in a small business environment.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High degree of professionalism, discretion, and confidentiality.
Why Join Us?
- Opportunity to work closely with a visionary leader.
- Collaborative and entrepreneurial work culture.
- Direct impact on the company’s growth and success.
Quorum International Inc. is an Equal Opportunity Employer.