Nelson Connects is hiring: Executive Assistant in San Rafael

Executive Assistant

You are an experienced administrative professional skilled in providing high-level, confidential secretarial support and managing complex office operations.

This position pays: $35-$40/hr

Location: San Rafael, CA

Schedule: Full-time, Monday to Friday.

What you will be doing:

• Serve as the primary point of contact for the City Manager, City Council members, and external visitors.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Screen phone calls and correspondence, providing information and assistance as needed.
• Prepare and process confidential documents, correspondence, and reports.
• Maintain department files, records, and tickler systems.
• Supervise and evaluate clerical staff, assigning and reviewing work tasks.
• Organize meetings and events, including booking venues and coordinating logistics.
• Process claims, maintain time sheets, and perform other administrative duties.

What you bring:

• Proven ability to provide executive-level administrative support.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Familiarity with business letter writing, report preparation, and record-keeping methods.
• Ability to exercise discretion, use independent judgment, and maintain confidentiality.
• Typing speed of 65 WPM and ability to take stenographic dictation (preferred).
• Supervisory experience and strong interpersonal skills.
• High school diploma or equivalent, plus five years of relevant experience. Business or secretarial training preferred.

To learn more about the workplace culture and the position, please apply!

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.