Emerging Blue Jobs

Executive Assistant Job at Emerging Blue Jobs in Los Angeles

Emerging Blue Jobs, Los Angeles, CA, US

Job Description

Executive Assistant

We’re excited to share an opportunity for an Executive Assistant with a well-established denim brand based in Vernon, CA. With over 40 years in the industry, the company collaborates with LA-based laundries to design and produce high-quality, locally crafted denim. This role offers a collaborative, hands-on environment ideal for someone passionate about denim and eager to grow in the fashion industry.

Key Responsibilities:

Calendar & Scheduling Management:
Manage complex calendars, coordinate meetings, and ensure seamless scheduling for management, internal sales teams, external partners, and vendors.
Communication & Coordination:
Serve as the central point of communication within the organization and external partners. Coordinate follow-ups, project updates, and align deadlines.
Travel Arrangements:
Book flights, hotels, car services, Ubers, and manage itineraries while maintaining updated calendars and tracking travel-related expenses.
Meeting & Event Coordination:
Organize and prep for meetings, including arranging meals, reserving restaurants, and coordinating team events like birthday celebrations, company lunches, and dinners.
Task Coordination:
Track internal team deadlines, send reminders for small deliverables, delegate tasks as needed, and maintain organized documentation.
Expense Management:
Gather, file, and track invoices and expenses for the team, ensuring accurate reporting and timely submissions.
Administrative Support:
Manage office supplies, snacks, and beverages to ensure a tidy and functional workspace. Oversee the office environment, maintaining organization and efficiency.
Sample Management:
Handle returning purchased samples and tracking the company’s sample inventory as needed.
Office Operations:
Open and/or close the office daily, ensuring smooth day-to-day operations.

Qualifications:

2+ years of experience as an Executive Assistant, Office Coordinator, or in a similar role.
Strong organizational skills with excellent attention to detail.
Exceptional time-management and multitasking abilities.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace.
Excellent verbal and written communication skills.
Ability to take initiative, prioritize tasks, and maintain a proactive approach.

Position Details:

Location: Onsite in Vernon, CA
Schedule: Full-time
Salary Range: $50,000 - $80,000 (commensurate with experience)

This is a fantastic opportunity to join a dynamic and creative team, providing essential support to leadership and helping drive the day-to-day success of the organization. If you’re passionate about fashion, denim, and thrive in a fast-paced environment, we’d love to hear from you!