HNTB Corporation is hiring: Executive Assistant in Kansas City
HNTB Corporation, Kansas City, MO, United States, 64126
What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails, while under limited supervision, providing administrative support to one or more executives. Uses judgment and discretion to perform duties which often includes handling confidential information. Administrative functions may include managing calendars, coordinating meetings, making travel arrangements, handling correspondence, compiling data and preparing reports. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks. Reports directly to and supports positions in the Executive EEO classification only as well as HNTB's Growth Officer and National Practice Leaders.
Ideal candidates would be willing to travel for industry events and other important functions, as needed.
What You'll Do:
* Manages complex calendar(s), and schedules appointments, meetings and travel. Assists with meeting space selection, site selection, lodging, audio visual equipment, group transportation, invitations, food/beverage selections, room set-up, and preparation and coordination of all meeting materials. Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.
* Screens incoming calls, emails, letters and visitors. Answers routine questions and provides information on behalf of the executive. Sorts and distributes incoming mail and prepares outgoing mail. Independently composes and types correspondence for executive review. Routes or answers routine correspondence not requiring manager's attention.
* Furnishes, obtains, and interprets technical and confidential information from other executives or outside representatives. Communicates and coordinates executive's requirements and instructions with individuals at various organizational levels and ensures follow-up action.
* Prepares moderately complex reports, gathering and summarizing data utilizing firm applications (e.g., Data Query, Budget system) and various Microsoft Office software (e.g., Word, Excel, PowerPoint, Access, Visio).
* Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures. Follows up on pending matters as needed.
* Prepares and submits expense reports on behalf of the executive, maintaining or securing supporting documentation and ensuring accurate coding expense items.
* Performs other duties as assigned.
What You'll Need:
* High School Diploma/GED or equivalent
* 6 years related administrative experience
What We Prefer:
* Experience with basic graphic design
* Experience with Microsoft SharePoint site management
* Ability to maintain confidentiality.
* Planning, time management, and organizational skills.
* Ability to balance multiple tasks and changing priorities.
* Attention to detail.
* Demonstrated ability to compose, edit, and proof read written documents (routine letters, business correspondence and reports of varying complexity).
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
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Locations:
Kansas City, MO
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.