Staffmark Group is hiring: Executive Assistant in Kansas City
Staffmark Group, Kansas City, MO, United States, 64126
We are seeking a proactive and experienced Executive Assistant to support the Chief Information Officer (CIO) in a fast-paced and dynamic environment.
Job Overview:
As the Executive Assistant to the CIO, you will be at the forefront of administrative and organizational support. This role is vital in ensuring the efficient operation of the CIO's office and seamless collaboration across teams, vendors, and stakeholders.
Key Responsibilities:
* Primary Contact: Act as the main liaison for the CIO, representing their office with employees, clients, and external partners.
* Calendar Management: Schedule and manage meetings, appointments, speaking engagements, and travel arrangements efficiently.
* Vendor Coordination: Support interactions with vendor groups, assisting in meeting coordination and providing administrative support.
* Meeting Documentation: Attend meetings, take notes, and prepare drafts of minutes and summaries.
* Communications Management: Handle phone calls, screen inquiries, and manage correspondence distribution on behalf of the CIO.
* Content Creation: Compose letters and documents, transcribe material, and prepare reports, tables, and charts.
* Expense Tracking: Monitor daily expenses and compile monthly reports.
* IT Support: Maintain and update the MS IT Teams site for the department.
* Collaboration: Work with other assistants and oversee office supply inventory.
* Flexibility: Perform other duties as assigned, including supporting other departments or executives as needed.
Qualifications:
Required:
* Experience: 3-5 years in an Executive Assistant or similar role.
* Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Whiteboard). Strong verbal and written communication. Excellent organizational and time management abilities.
* Personal Attributes: Discretion in handling sensitive information, collaborative work style, and proactive problem-solving skills.
Preferred:
* Education: Bachelor's degree in a business-related field (or equivalent experience).
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