Executive Assistant Job at Advanced Behavioral Health, Inc. in Frederick

Advanced Behavioral Health, Inc. is currently seeking an Executive Assistant to provide high-level administrative support to the CEO, based in our Frederick, MD office location.

ABH is a family centered mental health program that offers a wraparound approach to treatment. We specialize in Psychiatry, Off-Site Counseling Services, On-Site therapy, and Therapeutic Mentoring. If you share our mission and vision, we invite you to join a team that wants to make a difference within the community.

Location: Frederick, MD
Status: Full-Time
Office Hours: Monday - Friday 9:00 am to 5:00 pm, typical 40 hour work week.
Compensation: $60,000 - $80,000 annually

Essential Functions:

• Provide high-level administrative support and assistance to the CEO and/or other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents.
• Maintain calendar for the CEO's schedule. Schedule and coordinate meetings and conferences for CEO; take notes, minutes, or other documentation as directed.
• Receive incoming communication or memos on behalf of CEO, review content, determine importance, and summarizes and/or distribute contents to appropriate staff.
• Collaborate with other departments to complete some office functions.
• Perform office tasks including maintaining records and performing basic bookkeeping.
• Respond to communication (phone, email, text) from clients and families, referral sources, and ABH staff within 24 hours or the next business day.
• Assist with planning and organizing of corporate events and functions.
• Maintain a high level of confidentiality and prioritizing sensitive matters.
• Provide office manager support with ordering and disseminating office supplies for the office locations.
• Arrange for travel and accommodations of executives, if applicable.
• Comply with and update CARF/COMAR/HIPPA/State compliance regulations.
• Other duties as assigned.

Qualifications:

• Associates degree required, Bachelor's degree in related field preferred.
• Three to five years of experience in a related role required with some supervisory experience preferred. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Employee Benefits:

• Medical, Dental, Vision Coverage Options
• 401(k) Retirement Plan with up to 4% Employer Match
• Dependent Care Flexible Spending Accounts (FSAs)
• Voluntary Term Life Insurance
• Employer Paid Basic Life Insurance, Short-Term Disability, Long-Term Disability, Identity Theft Coverage
• Voluntary Insurance Policies: Accident, Cancer, Critical Illness, Hospital Confinement
• Employee Assistance Program (EAP)
• Paid Holidays, PTO Accruals, Floating Holiday, Paid Birthday, Wellness Day

ABH is committed to diversity and to equal opportunity employment. ABH does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, height, weight, physical or mental ability (including HIV status), veteran status, military obligations, or marital status. This policy applies to hiring, internal promotions, training, opportunities for advancement, and terminations and applies to all ABH employees, interns, clients, and contractors.

Join our team and make a difference!