Executive Assistant Job at Infinity Global, Inc. in Danville

WHO WE ARE

Infinity Global is the premier provider of branded packaging and product for the luxury segment, specializing in global sourcing and logistical solutions for premium retail and specialty brands. We believe in building intimate customer relationships by providing the highest level of service and quality to our customers.

Our employees are energetic problem-solvers who know how to work hard and have fun. Our open floor plan facilitates a lively working environment where team work and individual contributions are highly valued.

At Infinity Global, we are committed to developing our employees while helping them achieve their career goals. When possible, we prefer to promote from within and have a strong desire to see our employees succeed. We seek candidates who are enthusiastic, hardworking, team-oriented, and motivated to solve complex problems.

POSITION SUMMARY

The Executive Assistant will provide administrative support to the CEO and his related activities with a high degree of confidence, enthusiasm and problem solving-capabilities. This position manages administrative processes to maximize productivity; oversees calendars and scheduling; prepares correspondence; and handles meeting preparation and logistics. The Executive Assistant will also remain flexible and versatile while working semi-independently to manage multiple projects simultaneously as special projects may be assigned by other executives on occasion.

KEY RESPONSIBILITIES

• Convey a customer-intimate approach when interacting with the CEO’s contacts and coordinates correspondence and requests in a timely and highly-professional manner

• Manage all domestic and international travel arrangements for the CEO

• Prepare expense reports for CEO and resolve associated issues

• Communicate critical information to the CEO on an ongoing basis while monitoring voicemail

• Plan and coordinate business meetings and related events based on CEO’s schedule

• Lead in compiling meeting agendas and notes for weekly executive team meeting; facilitate meeting technology for this web conference and others lead by the CEO

• Provide project management support for strategic planning processes and other special projects based on business needs

• Assist in preparation of presentation materials and proposals for prospects and customer projects

• Perform other duties as directed by the CEO, including personal support on occasion

KEY ACCOUNTABILITIES

• Maintain a high level of confidentiality in all tasks

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up with strong organizational skills

• Ensure professional, accurate, and timely communication to complete tasks and resolve issues

• Analyze and problem-solve effectively and efficiently while working calmly and effectively in a fast-paced environment

• Oversee all phases of assigned projects to ensure completion within budget and schedule

MINIMUM QUALIFICATIONS

• Bachelor’s degree in a business-related field, or 5-7 years of professional work experience

• Experience effectively managing confidential information

• Highly proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word

• Must possess a high degree of professionalism with excellent interpersonal and diplomacy skills

• Excellent verbal and written communication skills; French or Italian language skills are a plus, but not a requirement