Executive Assistant Job at Care To Stay Home in Spokane

Benefits:

• 401(k) matching
• Bonus based on performance
• Company parties
• Dental insurance
• Paid time off

Care to Stay Home is seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to help with Accounts Receivable/Payable/Payroll and administrative tasks. This role will involve managing essential financial processes as well as assisting with the smooth operation of our office. If you're someone who thrives in a multitasking environment and enjoys being a key support in both financial and administrative tasks, this position may be for you! Due to the highly technical nature of this job, there will be an initial review period of up to 90 days to determine competency and effectiveness. After 90 days the position will be reassessed to determine if the position will be benefits eligible. Pay range for this position is $20-$25 an hour based on experience and qualifications.

Key Responsibilities:
Accounts Receivable/Payable:

• Oversee all aspects of payroll and billing.
• Analyze transactions to identify refunds, delinquent accounts, and insufficient payments.
• Prepare and distribute invoices to customers in a timely manner.
• Resolve issues with delinquent accounts by contacting and collaborating with customers.
• Reconcile financial transactions with statements to ensure accuracy.
• Maintain accurate historical records by filing relevant documents.
• Ensure compliance with federal, state, and local legal requirements by staying up-to-date on regulations, filing reports, and advising management on necessary actions.
• Process payroll by adhering to company policies and procedures.

Executive Assistant:

• Manage filing systems to ensure organized and easily accessible records.
• Help maintain common office areas and ensure a tidy, efficient workspace.
• Perform general office clerk duties and run errands as needed.
• Manage the office supply inventory and order necessary supplies in a timely manner.
• Schedule meetings and manage the office calendar to ensure smooth operations.
• Maintain and service office equipment as required.
• Organize and update policies and procedures to reflect current standards.
• Oversee the organization of the companys Google Drive to ensure file management is efficient and accessible.

Skills & Qualifications:
Associate degree (Preferred).
Minimum of 2 years' experience in Accounts Payable/Receivable, Bookkeeping, and Payroll with one employer.
Proven experience in an administrative role or as an office assistant.

• Experience in booking and scheduling preferred.

Strong ability to multitask, prioritize assignments, and maintain attention to detail.
Capable of handling sensitive information with a high degree of confidentiality.
Outstanding problem-solving skills along with excellent written and verbal communication.
Ability to work independently with minimal supervision.
Strong organizational and time management skills.

Why Join Us?
At Care to Stay Home, we take pride in creating a supportive and organized work environment. Join our award-winning team and be part of a company that values efficiency, reliability, and exceptional service to both our clients and employees.

How to Apply:
Click the "Indeed Apply" button for immediate consideration.
Call our office at 509-340-1359, Option 3 for more information.

Care to Stay Home is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.