Executive Assistant Job at OrganOx in Madison

ABOUT ORGANOX:

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 4,000 liver transplant operations globally. As part of our ongoing expansion, we seek a Health Economics and Outcomes Research Manager (HEOR) to join our team.

Position Summary

The Executive Office Administrator provides high-level administrative support to the CCO and President of North America. The role requires strong leadership skills and entrepreneurial instincts. This individual will be expected to act with self-direction, a collaborative spirit and an advanced level of social emotional intelligence.

As Executive Office Administrator, you will be responsible for supporting senior-level tasks and communications while optimizing time, efficiency, and focus. This role requires the ability to organize a busy calendar, and manage other projects, as assigned. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Must be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.

Major Responsibilities

• Provide high-level administrative support to the CCO and President of North America and leadership team who move fast during the build of a rapidly growing company
• Provide support for project updates and communications including emails, reports, memos, presentations, internal and external communications
• Support the CCO and President of North America in taking over clearly defined operational and/or strategic projects and run those independently
• Provide support and oversight for special projects and initiatives
• Plan, coordinate and assist in leading meetings and workshops
• Ensure preparation, coordination and facilitation of meetings; develop objectives and agenda and disseminate key outcomes decisions and actions to relevant stakeholders
• Build a thorough understanding of all key support functions and apply that knowledge to effectively manage strategic and tactical initiatives consistent with objectives
• Maintain executive appointment schedule by planning and scheduling meetings and conferences
• Track and prioritize projects, perform supporting research, and effectively communicate on project needs and status
• Execute special or continuous research and data analysis
• Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
• Assist/administer corporate communications
• Maintain executive confidence and protect operations by keeping information confidential
• Serve as a liaison to, among, and between the President, all company staff, landlord, and building personnel
• Assist in creating reports and presentations
• Manage multiple projects at a time, as needed
• Other administrative duties as assigned
• Adhere to the OrganOx Code of Conduct

Requirements

Skills and Experience

• Experience of working in a fast-moving, dynamic, growth company environment – exposure to a life sciences environment would be a positive
• Strong project management skills
• Strong strategic and analytical thinking skills
• Excellent time management skills.
• Excellent written and spoken communication
• Advanced Proficiency in Outlook, Excel, Word and PowerPoint
• Business and financial acumen, with excellent numeracy and strong commercial perspective & instinct
• Proactive and highly collaborative
• Ability to think broadly, while also focusing on the details
• Proven ability to work in a matrix organization – exposure to a small global matrix organization would be a positive
• Be willing to work long and unpredictable hours and travel with the US and internationally if required

Qualifications

• Bachelor’s Degree or higher
• Ability to commute to office in Morristown, NJ 5 days per week
• Ability to work during normal business hours on weekdays, and be available for assistance during off hours on the weeknights and weekends on occasion
• Entrepreneurial and willingness to “roll up sleeves”
• Self-motivated & self-sufficient, ability to take initiative on projects
• Eager to learn and work as part of a collaborative team
• Extremely computer savvy. Strong familiarity with Microsoft Office and SharePoint
• Excellent written and verbal communication skills
• Have an outgoing and creative personality
• Flexible, a natural problem solver and understands the needs of a growing business
• Problem Solver – Quantitative Aptitude, Logical Reasoning
• Experience creating systems, processes and procedures
• While performing the duties of this job, be able to talk and hear. The position requires working on a computer for significant periods of the day

Benefits

WHAT WE OFFER:

At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.