JLL is hiring: Executive Assistant in Philadelphia

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Senior Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our city and suburban offices. The role is based in our Center City Philadelphia office, but may be required to travel to JLL's four other Regional Market locations. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Business Operations

* Gather?market research information to create client deliverables such as,?market surveys, tour books, competitive sets

* Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status?reports & customer & prospect correspondence,?with direction from brokers and/or knowledge of company policies, procedures, and best practices

* Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information

* Organize and maintain current, up to date files in both the Philadelphia market network drives and Sharepoint folders

Marketing

* Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower

* Prepare property marketing flyers, brochures, and email distributions

* Create and edit presentations,?pitches, and client deliverables for prospect/client meetings

* Assist and participate?in planning?as needed for industry functions or client events?and open houses

* Maintain and update social media content

* Participate in project planning sessions, meetings and calls

Finance

* Track?and process?broker?expense?reports according to the JLL T&E policy

Administrative

* General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up,?office maintenance,?broker IT support and making travel arrangements

Interested? An ideal candidate would need to have the following qualifications.

Required

* 3+ years relevant experience supporting multiple people in the commercial real estate industry or other professional services organization.

* Expert proficiency in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL's in- house platforms

* Experienced with Adobe InDesign

Preferred

* Exceptional project management capabilities, including multi-tasking, prioritization, deadline management, the ability to work both independently & with a team; ability to identify, develop & execute constructive solutions to organizational challenges

* Incredibly resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development

* Able to assert discretion & professionalism when given access to confidential & private information

* Excellent proofreading and editing abilities

If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Location:

On-site -Philadelphia, PA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.