Executive Assistant/Personal Assistant Job at LHH in Chicago

LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated Executive Assistant/Personal Assistant to support a very busy Chairman and CEO in Chicago, IL. You will play a crucial role supporting the Chairman and CEO with Executive and Personal Assistant duties including calendaring, complex travel arrangements, and event planning. The ideal candidate will be a polished communicator with strong organizational skills, a keen eye for detail, and the ability to handle multiple priorities with discretion. Ideal candidate will have technology industry experience or have had success supporting a busy CEO in a fast growing or start-up environment. Competitive Salary and Benefits Package (PTO, Medical, Dental, Vision, and Life Insurance) are offered.

Key Responsibilities:

Executive Support:

• Provide comprehensive executive assistant support to the Chairman and CEO including managing calendars, scheduling meetings, and handling all phone calls to the CEO’s line.
• Manage and coordinate a complex and dynamic business calendar, ensuring seamless scheduling.
• Prepare agendas, meeting packets, presentations, and related support materials.
• Oversee travel arrangements, including booking flights, accommodations, visas, and transportation.
• Provide comprehensive pre-travel briefings, including detailed schedules and local contacts.
• Actively manage special projects such as philanthropic initiatives and speaking engagements.
• Serve as a liaison between the executive and various internal/external stakeholders.
• Schedule and organize business meetings, lunches, dinners, and other executive events. Oversee the planning and execution of companywide events.

Board and Stakeholder Engagement:

• Act as the primary point of contact for the Board of Directors, fostering strong relationships with members.
• Coordinate all aspects of Board meetings, including scheduling, logistics, and preparation of materials.
• Maintain clear and timely communication with Board members, addressing inquiries and tracking action items.
• Liaise with external stakeholders such as investors, regulators, and strategic partners.

Personal Assistant Duties:

• Assist with non-business-related leadership roles and commitments, including involvement in other Boards and non-profit organizations.
• Organize and manage personal commitments, including family, household, and social obligations.
• Run personal errands as needed.
• Travel as needed to provide high level support.

Qualifications and Skills:

• Bachelor’s Degree preferred.
• 3+ years of Executive Assistant experience supporting a very busy CEO in a fast growing or start-up environment.
• Proven experience handling both Executive Assistant and Personal Assistant responsibilities.
• Industry experience in technology or a fast-growing, start-up environment.
• Previous global company exposure.
• Proficient in Microsoft Office.
• Strong verbal and written communication skills.
• High level of attention to detail and professionalism.
• Ability to develop a level of trust and commitment to the CEO.
• Responsiveness and the ability to work with a high sense of urgency.
• Experience in philanthropy or charity event coordination.
• Operate with maturity and a high level of confidentiality.

If you are a passionate Executive Assistant/Personal Assistant looking for a new and rewarding career, please apply today! You don’t want to miss out on this opportunity!

LHH is a leader in permanent recruitment—and in the placement of top talent. Our areas of specialty include office administration, customer service, human resources, engineering, and supply chain and logistics. Please feel to check us out and apply for other opportunities if this role isn’t a perfect match.

Equal Opportunity Employer/Veterans/Disabled

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