OtterBase is hiring: Executive Assistant in Nashville

Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the CEO and CMO. This role is critical in ensuring the smooth operation of their daily schedules and strategic initiatives. 

*This is a contract opportunity for the month of January. With potential for extension. 

Key Responsibilities:

• Efficiently manage complex calendars, scheduling meetings, appointments, and internal/external calls.

• Organize and prepare for meetings, including scheduling, coordinating logistics, and preparing necessary materials.

• Coordinate travel arrangements if needed

• Handle incoming and outgoing correspondence, including emails and phone calls

• Assist with various projects, including research, report writing, and presentations.

• Manage routine administrative tasks such as expense reports, document preparation, and filing.

Qualifications:

• Proven experience as an Executive Assistant for C-Suite personnel

• Strong organizational skills and attention to detail

• Excellent time management skills

• Proficiency in Microsoft Office Suite, especially Outlook

• Strong verbal and written communication skills