GTM Executive Assistant Job at ZoomInfo in Waltham

As an Executive Assistant supporting multiple high-level leaders, you will play a critical role in enhancing the productivity and impact of our leadership team-our secret weapon to success. The ideal candidate will have a proven track record of providing exceptional executive support, possess strong attention to detail, be skilled at anticipating and proactively addressing the needs of our executives, and have a passion for bringing people together.

What you'll do:

* Calendar Strategy: Time is precious, especially for our leaders with competing demands. You'll collaborate with them to identify priorities and effectively plan and manage their schedules

* Communication Management: Act as a gatekeeper for leaders by managing and prioritizing their communications. Proactively schedule calls and tasks from emails, ensuring alignment with the calendar strategy

* Meeting Preparation: Ensure leaders have all required materials and documents readily available, keeping them well-informed and prepared for every engagement

* Provide leaders with timely reminders and help prioritize the document reviews they need to complete

* Information Management: Handle confidential and sensitive information with the highest level of discretion. Organize and manage files, records, and documentation for leaders while ensuring accessibility for the company as needed

* Operational Support: Support special projects and initiatives assigned by the senior leader, including tasks such as research, analysis, and preparing presentations

* Travel Coordination: Plan and coordinate domestic and international travel, including itineraries, accommodations, and logistics, with a focus on time efficiency and cost-effectiveness

* Meeting Management: Serve as the coordinator for large department-wide meetings (e.g., All Hands), taking clear and comprehensive notes and tracking action items to ensure they are communicated to the appropriate individuals.

What you'll bring:

* A highly organized individual with strong attention to detail and the ability to prioritize effectively. The capacity to manage multiple tasks and responsibilities while keeping things organized is essential.

* A proactive executive assistant anticipates the needs of leaders, staying several steps ahead. This foresight and initiative allow them to address issues before they arise, showcasing both resourcefulness and problem-solving skills.

* Clear and effective communication, both written and verbal, is essential. By conveying your messages in a straightforward manner, you eliminate any confusion and help ensure efficient resolution of tasks.

* Highly adaptable and flexible. ZoomInfo is a fast paced company in a fast paced industry and things can change quickly and unexpectedly. You're able to adapt to changing priorities, unexpected situations, with a positive attitude

* Resourceful in finding information, solving problems, and navigating uncertainty, handling challenges independently with confidence.

* You are confident and assertive-capable of saying no to anyone, regardless of their position or demeanor-but always approach situations with grace and composure. Kindness and tact often yield the best results at Zoominfo

* 5+ years of experience providing executive support to high-level laders

* Experience with Google Suite (Calendar, Gmail, etc) preferred

* No travel required

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