Accounting Specialist Job at JSM & Associates Inc in Mt Dora

Accounting Specialist

JSM & Associates, LLC (the Company) is seeking a professional, skilled individual for our Accounting Specialist position to accommodate our strong and steady growth.  The Accounting Specialist will contribute to the accounting portfolio of design projects, service contracts, and the corporate office.  The Accounting Specialist will provide support for accounts payable, accounts receivable, commercial insurance and bonding, general office tasks and other functions within the organization.  The position reports directly to the Financial Controller, but may also provide assistance to other individuals within the organization.

Duties and Responsibilities:

• Process A/P for subcontractors billings and invoice payables entry into QuickBooks
• Process overhead A/P into QuickBooks
• Set up and maintain vendor & customer database files (in QuickBooks), together with paper filing system
• Perform vendor statement reconciliation, addressing discrepancies when applicable
• Process project invoicing in QuickBooks (monthly or by occurrence)
• Apply payments when received
• Perform A/R collections (when necessary)
• Determine and resolve discrepancies in both A/R and A/P accounts
• Receive, review, and process all employee expense reports for accuracy and proper expense disclosure
• Prepare monthly bank reconciliation for multiple accounts

Additional duties may also include:

• Create and maintain CGL Insurance & Performance Bond tracking for contract & projects
• Track contract compliance of company & subcontractors for documentation elements (re: insurance certificates, etc.)
• Assist the Controller in recording, reconciling, & auditing accounting data
• Assist the Controller in the preparation of job cost & WIP reports
• Maintain and order office supplies and equipment in accordance with company purchasing policies and budgetary restrictions
• Perform general office administrative duties as required, including phone coverage, routing mail, preparing packages for shipment, scanning documents, faxing, copying, printing, etc.
• Maintain list of company licenses by state
• Provide back-up for the payroll specialist position, when needed
• Other work as assigned

Qualifications & Preferred Attributes

• Three (+) years of accounting and administration experience
• Proficiency in QuickBooks Enterprise (or similar Accounting package) is required
• In-depth experience with Microsoft Office suite, with an emphasis on Excel
• High level of integrity and discretion
• Strong verbal and business communications skills
• Analytical and strategic thinker – hands on and out-of-the box thinker
• Strong organizational and time management skills (work well under pressure)
• Thrives in a collaborative, team player office environment
• This position requires an individual who is "hands-on" with the ability to multi-task

Education

• Associate's degree in accounting, business, or finance (Bachelor's degree preferred)

This non-exempt position is currently located in Tavares, FL (the company anticipates moving in late 2022 to a location in Apopka, which will serve as our new corporate headquarters).  This position may be filled as a part-time or full-time position, dependent on an applicant's work experience, skill set, and availability, together with the Company's analysis of operational needs and the anticipated growth.

Please include a cover letter with your resume, indicating your preference of either a full or part-time position.  If you would prefer part-time, please be sure to list your days/hours of availability on the application.

JSM & Associates, LLC is an equal employment opportunity employer; we adhere to a policy of making employment decisions without regard to race, color, religion, disability, protected veteran status, national origin, ancestry, gender, age, sexual orientation, or gender identity; JSM also continues to provide a drug-free workplace.

JSM & Associates offers a very competitive compensation and benefits package including medical, vision and dental coverage, life insurance, 401(k), and paid time off.

JSM & Associates is not accepting unsolicited assistance from search firms for this position - no phone calls or emails will be accepted. Thank you.

Job Type: Full or Part-time