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MILLENNIUMSOFT

Accounting Specialist Job at MILLENNIUMSOFT in San Diego

MILLENNIUMSOFT, San Diego, CA, United States, 92189


Position       : Accounting Specialist

Location : San Diego, CA

Duration : 7 Months Contract

Total Hours/week :40.00

1st shift

Description:

Job Summary:

  • The Accounting Specialist is responsible for supporting the Site Administrator with various accounting functions.
  • The role is multi-functional with responsibility for accounting, customer service, and various administrative support activities.

Duties & Responsibilities:

  • Manages timekeeping, including vacation and sick time for all associates.
  • Main point of contact for customer inquiries, complaints, and order intake. Including input and processing of all related documentation.
  • Maintains records of customer interactions and documents including supply agreements, contracts, and purchase orders.
  • Customer Forecast – develops, prepares and completes reports and statements.
  • Coordinate with Logistics to assign lot numbers and delivery dates to customer orders, and helps create shipping documents, and arrange delivery method when needed.
  • Accounts Payable – help manage incoming invoices, credits and check payments.
  • Accounts Receivable – help prepare invoices, monitor and report outstanding AR.
  • Assist in the completion of month-end close activities.
  • Assists with the analysis and reconciliation of accounting transactions.
  • Provide various administrative support functions, arranging travel, coordinating meetings and interviews, greeting visitors, scheduling company events, maintaining office supply inventory, and supporting purchasing.
  • Other responsibilities or projects as assigned by reporting manager.
  • Promotes a safe work environment.
  • Provide recommendations on maintaining the safety of the work environment.
  • Participates in Environmental Health and Safety programs. Addresses corrective actions whenever a hazard is identified. Notifies supervisor of all observed hazardous conditions or unsafe work practices.

Education & Experience:

  • Successful candidate will have an Associate Degree or higher with 5+ years of relevant experience in Customer Service and Accounting.

Assets:

  • Previous experience with Front Office and bookkeeping is required.
  • Experience and enjoy helping customers over the phone and email.
  • Proficiency in QuickBooks, MS Office Skills (Word, Excel, and PowerPoint) is required.
  • Strong interpersonal communication skills, effective written and oral communications skills.
  • Ability to relate to a variety of people and establish collaborative relationships.
  • Strong prioritizing and multi-tasking skills to work within deadlines.
  • Must possess strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
  • Be a self-starter, quick