ACCOUNTING SPECIALIST Job at Just Write Inc in Seminole

Job Overview: The Accounting and Procurement Specialist is responsible for overseeing and managing various financial and procurement processes to ensure accurate and efficient operations. This role involves tracking and reviewing budget performance against actuals, collecting, reviewing, and summarizing accounting data, and executing purchasing and accounts payable functions. The Specialist will also maintain and audit the daily revenue processes, ensuring compliance with established policies and procedures.

Key Responsibilities:

1. Budget Management and Financial Analysis:
   
   • Monitor and review budget performance, comparing actual results to forecasts and identifying variances.
   • Compile, analyze, and summarize financial data from various sources to assist in decision-making and financial planning.
   • Prepare regular financial reports and updates for management review.
2. Accounting and Auditing:
   
   • Conduct comprehensive pre-audits and post-audits to verify the accuracy of financial transactions, including invoices, vouchers, records, and account numbers.
   • Ensure that all transactions are properly documented and compliant with internal controls and external regulations.
3. Procurement and Accounts Payable:
   
   • Manage the full cycle of purchasing processes, including preparing and submitting purchase requisitions, processing invoices for payment, and maintaining detailed records of all procurement activities.
   • Review, input, and track purchase orders, change orders, and contract requests to ensure timely and accurate processing.
4. Revenue Management:
   
   • Oversee the daily revenue processes, including auditing and reconciling cash receipts and deposits to ensure accuracy and completeness.
   • Identify and resolve discrepancies in revenue reporting, collaborating with relevant departments as needed.
5. Compliance and Reporting:
   
   • Ensure all financial operations comply with organizational policies, industry standards, and regulatory requirements.
   • Maintain meticulous records and documentation to support audits and financial reviews.
6. Collaboration and Communication:
   
   • Work closely with other departments to streamline financial processes and improve operational efficiency.
   • Communicate effectively with the assigned supervisor and other stakeholders to provide updates on financial status and procurement activities.

Qualifications:

• Fundamental knowledge of accounting principles, financial systems, and spreadsheet applications.
• Strong analytical skills and attention to detail.
• Excellent organizational and multitasking abilities.
• Proficiency in financial software and Microsoft Excel.
• Ability to work independently and as part of a team under the guidance of an assigned supervisor.
• Familiarity with procurement processes and accounts payable functions is preferred.

Additional Notes:

• Responsibilities may vary slightly based on the specific work area assigned.
• This role is crucial in supporting the organization's financial integrity and requires a proactive approach to managing financial operations.