Accounting Specialist Job at DCAC in Dallas

Job Details

Job Location
Dallas Children's Advocacy Center - Dallas, TX

Position Type
Full Time

Education Level
2 Year Degree

Travel Percentage
Negligible

Job Shift
Day

Job Category
Accounting

Description

The Dallas Children's Advocacy Center is seeking an experienced accounting specialist to work with our Director of Finance.

GENERAL DESCRIPTION: The Accounting Specialist will report directly to the Director of Finance and maintain the center's financial accounts.

ABOUT DCAC: The mission of the Dallas Children's Advocacy Center is to improve the lives of abused children in Dallas County and to provide national leadership on child abuse issues. DCAC is a non-profit organization and the only agency of its kind in Dallas County, working in agreement with public and private agencies to investigate, prosecute, and provide healing services for child abuse cases in Dallas County.

We reduce the victimization of the child, remove barriers to investigation and treatment, and enhance criminal prosecution with our distinctive multidisciplinary and united approach to these complex and severe cases, all at no cost to our clients. Each year, DCAC serves over 13,000 children and their non-offending family members.

We are a national and international leader in the Children's Advocacy Center movement, recognized for our expertise in the identification, investigation, and prosecution of child abuse cases; cutting-edge clinical services and programs for the victims and their non-offending family members; and our community and professional training programs.

Everyone involved in DCACs work shares a common set of core values:

• The children come first in all that we do.
• We operate as a seamless team.
• Each of us acts with a servants heart.

In 2018, DCAC was named a Best Place to Work by Dallas Business Journal

KEY RESPONSIBILITIES AND DUTIES:

Accounts Payable:

• Inputs accounts payable invoices and purchase orders on a weekly basis ensuring the correct coding is applied based on departmental budgets.
• Enters invoice entries into accounts payable sub-ledger accurately and in a timely manner.
• Mails out weekly invoice payments in a timely manner.
• Clears the bank accounts activities on a weekly basis and completes the bank reconciliation on the 5th business day of the month without errors.
• Reconciles gift certificates, prepare the corresponding monthly journal entry, and submit it to the Director of Finance for review and approval.
• Reconciles and update the accounts payable and accrued liabilities schedules to the general ledger monthly in a timely manner; research, document, and clear outstanding as part of the month-end close process and submit to Director of Finance for review and approval.
• Records outstanding accrued expenses after events and submit to Director of Finance for review and approval.

Accounts Receivable:

• Records any other revenue that is not processed through Raiser's Edge in the general ledger (i.e., CACC, miscellaneous income, curriculum expense, interest) on a weekly basis.
• Records outstanding accounts receivable and pledge receivable after events and submit to Director for review and approval.

Vendor Management:

• Reviews purchase orders to ensure appropriate approvals have been obtained, as well as ensuring appropriate bids or proposals were obtained in accordance and within the agency procurement policy.
• Obtains W-9 forms from all vendors to ensure appropriate tax documents can be issued at the year-end.
• Maintains vendor files to ensure payments, bids, proposals and W9's are easily accessible.
• Creates and maintains filing system for vendors, customers and permanent documents, which includes ensuring all filing is up to date, i.e., done on a daily basis.

Administrative Duties:

• Receives the mail on a daily basis from the President and CEO or Chief of Staff; maintains a daily check log, stamps all mail with the date received, scans the checks into the appropriate folder, and distributes mail to the appropriate parties.
• Assists the CFO with annual DCAC and Foundation audits.

Other Duties:

• Assists at fundraising events and the Crimes Against Children Conference, when required.
• Provides general clerical duties as well as organizational tasks.
• Completes agency compliance courses in a timely manner.
• Other duties as assigned.

Qualifications

Education and experience: associate's degree in accounting with at least 1-2 years' experience in an accounting position performing accounts payable duties.

Required Software: Blackbaud Financial Edge database and FENXT.

Competencies for Position:

• Accountability and Dependability
• Accounting Compliance
• Attention to Detail
• Communication
• Time Management

Knowledge, Skills, and Abilities:

• Knowledge of generally accepted accounting practices and principles.
• Knowledge of accounts payable processing.
• Knowledge of intermediate to advanced work with MSOffice Word, Excel, PowerPoint and Outlook.
• Knowledge and intermediate experience with Blackbaud Software or similar.
• Skilled at organizing work and priorities.
• Skilled at handling and shifting priorities in a deadline driven work environment.
• Skilled at recording multiple accounts in a timely and accurate manner.
• Ability to ensure accuracy and confidentiality in all work and ability to maintain attention to detail despite interruptions.
• Ability to work independently and ability to problem solve with effectiveness and efficiency.
• Ability to establish and maintain professionally challenging achievement goals and exerting effort toward mastering tasks and a willingness to take on responsibilities and challenges.
• Demonstrated ability to work with all levels of employees, board members, partners, and community.

WORK ENVIRONMENT:

Work Location: All work must be performed in the office due to client confidentiality; employees working with DCAC after 90 days of employment may apply to work one day remotely.

Mental and Physical Abilities: Duties are usually performed seated with occasional periods of standing or walking. Limited physical effort is required associated with lifting and carrying objects (less than 25 lbs.).

Working Conditions: Work may be performed but is not limited to an office environment.

Essential Functions: This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Core Values: Must demonstrate/live our organization's core values: 1. Put the child first in all we do, 2. Operate as a part of a seamless team, 3. Work with a servant's heart.

DCAC is proud to be an Equal Opportunity Employer, and we believe in an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

BENEFITS:

• 100% Paid Employee Health Insurance-PPO
• 100% Paid Employee Dental Insurance
• 100% Paid Short Term Disability
• 100% Paid Long Term Disability
• 100% Paid Basic Term Life and AD&D Benefits (one times your annual earnings up to $50,000)
• Vision Insurance through Superior Vision
• Pet Insurance through Nationwide
• Legal Services through Freshbenies
• Flexible Spending Account
• Dependent Spending Account
• Six (6) weeks' of paid Parental Leave
• Employee Assistance Plan (EAP)
• Health Advocate
• WellVia Teladoc Program
• 403b Retirement and Contribution Plan with up to a 4% employer contribution
• Supplemental Insurance: Accident Insurance, Hospital Indemnity Insurance, Critical Illness Insurance
• Bilingual Stipend (English/Spanish) of $2,700 annually
• Cell Phone Stipend
• 10 Paid Holidays
• 2 Floating Holidays
• 14 Wellness Days
• 10 Vacation Days
• DCAC participates in the Public Service Loan Forgiveness Program (PSLF)