Accounting Specialist Job at Advancing CT Together in Hartford

Functions/Objectives:

Accounts Payable:

o Process weekly accounts payable invoices and checks;

o Code entries to appropriate expense accounts, cost centers, and funding sources;

o Maintain accounts payables records, including verification of EINs with IRS.

Accounts Receivable:

o Record weekly receipts;

o Make bank deposits and intra-bank transfers;

o Record receipt information against contracts and grant payments;

o Record EFT deposits from Social Security Administration to Rep Payee accounts.

Assist with Financial Reporting:

o Assist Manager with monthly financial reports and associated backup documentation;

o Maintain records of expenditures for Client Assistance programs to assist with contractual spending obligations; and

o Assist in preparing documents required for various annual audits (conducted by funders and external auditors).

Payroll:

o Payroll processing;

o Maintaining payroll information by collating, calculating and entering data;

o Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions;

o Preparing reports that include summaries of earnings, tax deductions, leave, FMLA and non-taxable wages;

o Resolving payroll discrepancies and answering any employee payroll queries;

o Maintaining all payroll operations according to company policies and procedures;

Other Duties:

o Assist in month-end closing tasks;

o Assist with processing of Rapid Re-Housing payments;

o Conduct financial analyses as required and answer routine questions;

o Provide backup (as needed) to Senior Accountant; and

o Other duties as assigned.

Qualifications:

Associates Degree in Accounting OR two years of accounting experience

Highest regard for confidentiality

Proficiency with Excel and accounting software; Abila MIP experience a plus

Strong interpersonal and communication skills

Ability to manage multiple tasks and projects under the pressure of deadlines

Strong organizational skills and attention to detail

Experience working in a fast pace environment and ability to respond to changes in a timely manner

Creativity, flexibility, and ability to work as part of a team

Ability to work with limited supervision (face to face and/or virtual) is expected

Comfortable working in a sex positive environment where HIV/STIs, sexual behavior and prophylaxis are routinely discussed

Non-judgmental attitude when working with people of diverse backgrounds and viewpoints

Hybrid Position