Accounting Specialist Job at Dirne Health Center, Inc. in Coeur D Alene

The Accounting Specialist shall be responsible for the daily functions of the finance office. Specific duties include accounts payable, account reconciliations, assisting with payroll, cash deposits, and other duties as assigned in the maintenance of patient billing and support of finance leadership. The Accounting Specialist also performs tasks related to coordinating payment to vendors and reviewing invoices and expense reimbursements for accuracy and reasonableness.

Requirements

Minimum qualifications:

1. High School diploma or equivalent.
2. Two years of accounts payable experience
3. Proven ability to use accounting software and windows systems including Microsoft Excel.
4. Proven ability to handle confidential information and work with minimal supervision.
5. Typing skills including 10-key required.

Key Success Factors:

• Proficient in word processing and excellent computer skills, in addition to the use of automated equipment and software.
• Ability to speak and write effectively and to analyze, edit, review, and interpret complex material.
• Ability to maintain cooperative working relationships with other departments and organizations.
• Thorough knowledge of budget and administrative practices and procedures.
• Thorough knowledge of modern office management principles, procedures and techniques and their adaptation.
• Thorough knowledge of office technology and business terminology, equipment and procedures.
• Good keyboarding skills required and ability to perform difficult data entry duties.
• Thorough knowledge of applicable policies, procedures, statutes, ordinance, and codes.
• Skill in cost/price analysis.
• Thorough knowledge of accounts payable practices and techniques, payroll, and accounts receivable.
• Ability to plan prioritize.
• Be service-oriented with the ability to pay attention to details in a fast-paced environment and work professionally over phone and email with vendors and patients.

Essential Functions:

• Maintains knowledge of the organization and staff to facilitate tracking of expenses.
• Distributes reports, forms, documents and correspondence in a timely manner.
• Works to reconcile and pay corporate credit cards in a timely manner.
• Evaluates invoices for appropriateness and accuracy, matches supporting documentation with appropriate approvals for payment, and codes vendor invoices.
• Prepares Accounts Payable invoices with needed pay dates for data entry on a daily basis.
• Prepares Accounts receivable manually invoices
• Prepares cash receipt journals
• Reconciles daily banking and prepares reporting for billing team
• Coordinates vendor set up in the A/P system with proper pay-to address and contact information.
• Performs data entry of accounts payable invoices including patient refunds.
• Reviews departmental requisitions for accuracy, adherence to policies, and proper approvals.
• Issues purchase orders as needed to ensure proper tracking and payment of orders.
• Tracks various expenditures for reporting such as continuing education and vaccinations.
• Maintains knowledge of contract terms to facilitate timely payments of A/P to avoid late fees.
• Works with vendors to maintain 1099 status with W9 documentation.
• Provides Sales Tax Exemption Certificates to vendors and notifies them of tax-exempt status.
• Assists with periodic inventory of assets.
• Knows record retention guidelines and determines methods of storage for documents to facilitate access for annual audit and other needs within space and access constraints.
• Maintains postage usage by department to coordinate program allocations.
• Investigates and resolves invoice discrepancies by contacting vendors and/or Heritage personnel.
• Regular and predictable attendance is an essential function of this position.
• Performs other duties as assigned or as needed.

Other Responsibilities:

Carries out the functions and responsibilities of the office by performing and coordinating high-level administrative support services. The Accounts Payable Specialist works in an extremely fast-paced environment performing a variety of administrative and support functions. Duties are varied and confidential in nature. This position requires extensive relations with all constituencies of the community, including vendors, staff, patients and media, and others who have business with Heritage Health.

Salary Description

$21.03-$30.64