Legal Secretary Job at Robert Half in Albuquerque

Job Description 1:

Job Title: Legal Secretary/Legal Assistant

Key Responsibilities:

• Administrative Support:
• Transcribe legal documents, correspondence, and reports from dictation accurately and efficiently.
• Draft, proofread, and finalize legal documents such as pleadings, motions, and correspondence.
• Manage and prioritize multiple tasks, ensuring timely completion.
• Office Management:
• Oversee front office operations, including scheduling appointments, answering phones, and greeting clients.
• Maintain and organize office files, supplies, and records.
• Coordinate calendars, including attorney schedules, court dates, and client meetings.
• Paralegal Duties:
• Organize and maintain case files, documents, and correspondence.
• Conduct legal research and gather information to assist in case preparation.
• Prepare and file legal documents with courts and other entities.
• Communicate with clients, opposing counsel, and other stakeholders regarding case updates and requests for information.
• Maintain client confidentiality and ensure adherence to legal procedures.

Qualifications:

• Proven experience as a Legal Secretary, Legal Assistant, or Paralegal, preferably in a small law office setting.
• Proficient in dictation transcription with a high degree of accuracy.
• Strong knowledge of legal terminology, processes, and document preparation.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with legal case management systems.
• Ability to work independently and manage front-end office responsibilities.

Preferred Qualifications:

• Certification or formal training in paralegal studies.
• Experience with local court systems and filing procedures.