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StrategicHire

Secretary Job at StrategicHire in Leonardtown

StrategicHire, Leonardtown, MD, United States, 20650


Job Description

Job Description

NATURE OF WORK:
This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

  • Answers telephone and various inquiries from students, parents, staff, and the community.

    Greets visitors and directs them to proper location.

  • Prepares and maintains pupil records and various related reports; verifies pupil information and

    files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension

    Reports and contacts parents concerning attendance policies and procedures.

  • Registers new pupils and requests prior school records, withdraws transferring pupils, and

    forwards permanent school records.

  • Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files.

  • Assists in the preparation of county, federal, and state reports.

  • Maintains supplies/forms and submits requests for replenishment.

  • Receives, sorts, and forwards correspondence and telephone calls and messages for staff members.

  • Communicates with other schools and departments.

  • Schedules appointments and arranges conferences as needed.

  • Provides direction to student office aides/volunteers.

  • Maintains up-to-date bus routes and bus numbers for students.

  • Performs other related duties as required.

  • DUTIES AND RESPONSIBILITIES:

QUALIFICATION

  • Graduation from high school (or GED); two years of general office, clerical, or secretarial experience; ability to accurately type not less than 40 wpm from plain copy; or any combination of experience and training that would provide the following knowledge, abilities, and skills:
  • Thorough working knowledge of office technology, including office equipment and software.

  • Ability to perform general office procedures.

  • Ability to communicate courteously and tactfully with students, teachers, parents, and the

    general public.

  • Ability to be versatile in job responsibilities.

  • Ability to work under a minimum amount of supervision.

  • Ability to maintain integrity and confidentiality.

  • Ability to project a positive image to the public.