TBG | The Bachrach Group
IP Secretary Job at TBG | The Bachrach Group in Washington
TBG | The Bachrach Group, Washington, DC, United States, 20022
Overview:
Our client, a prominent law firm in Washington, D.C., is seeking an experienced Intellectual Property (IP) Secretary to join their team. The ideal candidate will have 5+ years of secretarial experience in a law firm environment, with a strong understanding of patent and trademark practice areas. This is an excellent opportunity to work with a dynamic team and support the firm's growing IP practice.
Key Responsibilities:
- Provide comprehensive secretarial support to attorneys and other legal professionals in the Intellectual Property department.
- Prepare and file patent and trademark applications, including responses to office actions and client communications.
- Manage IP docketing and ensure compliance with filing deadlines for both patent and trademark matters.
- Draft and proofread correspondence, legal documents, and other materials related to intellectual property matters.
- Maintain accurate records of client files, case details, and related documentation.
- Assist with client billing and time entry for IP-related matters.
- Coordinate meetings, hearings, and conference calls, ensuring all relevant parties are informed and prepared.
- Handle confidential and sensitive information with the highest degree of professionalism and discretion.
- Manage attorney calendars, scheduling deadlines, and appointments related to IP matters.
- Communicate effectively with clients, patent and trademark offices, and other stakeholders as required.
- Stay current on developments in intellectual property law and best practices for IP case management.
Qualifications:
- Minimum of 5 years of secretarial experience in a law firm, with a focus on intellectual property, preferably in patent and trademark practice areas.
- Strong knowledge of the IP filing process, including familiarity with relevant software and IP docketing systems.
- Excellent organizational skills and the ability to manage multiple tasks and priorities effectively.
- Superior attention to detail and accuracy in all aspects of work.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other legal management software.
- Strong communication and interpersonal skills, with the ability to work well in a team-oriented environment.
- Ability to maintain confidentiality and handle sensitive client information.
- Professional demeanor and a proactive, can-do attitude.